Item - 2020.BA75.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 2, 2020) from the Chief Purchasing Officer:

Call Number:

Request for Quotation Doc 2250971923

Description:

For the non-exclusive supply, delivery, installation and warranty necessary to provide pick up and planting of trees and tree watering services for the City of Toronto's Parks, Forestry and Recreation Division from the date of Award for the period of one (1) year, with the option to renew the Contract for three (3) additional separate one (1) year periods.  

The Request For Quotation is structured to award two (2) separate contract(s) to the lowest bidders based on the bidders meeting specifications. Lot A price form for Pick-up and Planting of Trees and Lot B price form for Watering Services.

Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidders:

1913574 Ontario Inc O/A Royal Oak Tree Services – Lot A

Lomco Ltd. – Lot B
  

Contract Award Value:

1913574 Ontario Inc O/A Royal Oak Tree Services (Lot A)

$704,775 net of all applicable taxes and charges

$796,396 including HST and all applicable charges

$717,179 net of HST recoveries

The contract is expected to start on the date of award and end on March 31, 2021.

Option Year 1: April 1, 2021 to March 31, 2022

$725,918 net of all applicable taxes and charges

$820,288 including HST and all applicable charges

$738,694 net of HST recoveries

Option Year 2: April 1, 2022 to March 31, 2023

$747,696 net of all applicable taxes and charges

$844,896 including HST and all applicable charges

$760,855 net of HST recoveries

Option Year 3: April 1, 2023 to March 31, 2024

$770,127 net of all applicable taxes and charges

$870,243 including HST and all applicable charges

$783,681 net of HST recoveries

The total potential contract award for the initial contract term and all option years is $2,948,516 net of all applicable taxes and charges, $3,331,823 including HST and applicable charges. The total potential cost to the City is $3,000,410 net of HST recoveries.

Lomco Ltd (Lot B)

$250,000 net of all applicable taxes and charges

$282,500 including HST and all applicable charges

$254,400 net of HST recoveries

The contract is expected to start on the date of award and end on March 31, 2021.

Option Year 1: April 1, 2021 to March 31, 2022

$257,500 net of all applicable taxes and charges

$290,975 including HST and all applicable charges

$262,032 net of HST recoveries

Option Year 2: April 1, 2022 to March 31, 2023

$265,225 net of all applicable taxes and charges

$299,704 including HST and all applicable charges

$269,893 net of HST recoveries

Option Year 3: April 1, 2023 to March 31, 2024

$273,182 net of all applicable taxes and charges

$308,695 including HST and all applicable charges

$277,990 net of HST recoveries

The total potential contract award for the initial contract term and all option years is $1,045,907 net of all applicable taxes and charges, $1,181,875 including HST and applicable charges. The total potential cost to the City is $1,064,315 net of HST recoveries.

The combined total potential contract award identified in this report for the initial contract term and all option years is $3,994,422 net of all applicable taxes and charges, $4,513,697 including HST and applicable charges. The combined total potential cost to the City is $4,064,724 net of HST recoveries.

The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.

Call Issued:  February 11, 2020               Call Closed:  March 12, 2020

Number of Addenda Issued: Zero (0)

Number of Bids: Two (2)

Table 2: Summary Bids Received for RFQ Doc 2250971923