Item - 2020.BA67.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 13, 2020) from the Chief Purchasing Officer:

Solicitation Number:

Doc Number 2079914799

Description:

For Request For Proposal 0211-19-0139 the provision of housekeeping and laundry chemical for various City of Toronto's Seniors Services and Long-Term Care locations from the date of award for a period of a one (1) with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). 

Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Seniors Services and Long-Term Care will monitor vendor performance during the first term of the contract.

Should the option(s) be exercised, the Director of Management Services, Seniors Services and Long-Term Care will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions.

Recommended Supplier:

Mister Chemical Ltd.

Contract Award Value:

$116,995 net of all applicable taxes and charges (including 5 percent of miscellaneous items)

$132,204 including HST and all applicable charges

$119,054 net of HST recoveries

Contract is expected to start on date of award and end on March 31, 2021.

Option Year 1 (April 1, 2021 to March 31, 2022)

$120,505 net of all applicable taxes and charges (including 5 percent of miscellaneous items)

$136,171 including HST and all applicable charges

$122,626 net of HST recoveries

Option Year 2 (April 1, 2022 to March 31, 2023)

$124,120 net of all applicable taxes and charges (including 5 percent of miscellaneous items)

$140,256 including HST and all applicable charges

$126,305 net of HST recoveries

Option Year 3 (April 1, 2023 to March 31, 2024)

$127,844 net of all applicable taxes and charges (including 5 percent of miscellaneous items)

$144,464 including HST and all applicable charges

$130,094 net of HST recoveries

Option Year 4 (April 1, 2024 to March 31, 2025)

$131,679 net of all applicable taxes and charges (including 5 percent of miscellaneous items)

$148,797 including HST and all applicable charges

$133,997 net of HST recoveries

The total potential cost to the City including all option years is $632,076 net of HST recoveries, $701,893 including all applicable taxes and charges and $621,147 net of all applicable taxes and charges.

The above cost calculations for the Option Years reflect an estimated 3 perecent increase as per the Consumer Price Index (CPI).

Call Issued: November 8th, 2019                  Call Closed: December 19th, 2019

Number of Addenda Issued: 5

Number of Bids: 4

Table 2: Summary of Proposals Received for Request For Proposal DOC2079914799          

Range of Scores

Of the four (4) proposals received, only the highest two (2) scoring proposals from the technical evaluation stage had their cost envelopes opened. Of these two (2) the highest scoring proposal received 83.8 points out of 100 while the lowest scoring proposal received 75.17 points out of 100.

 *Indicates two (2) highest scoring proposals who had their cost envelopes opened.