Item - 2020.BA66.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 6, 2020) from the Chief Purchasing Officer:

Call Number:

Ariba Doc No.2069269349

Contracts No. Area 1: 20TR-OM-200-A1-TE and Area 2: 20TR-OM-119-A2-TE

Description:

Ariba Doc Number 2069269349 (271-2019) Priority and emergency repairs in Area 1 and Area 2 in the City of Toronto.

Initial award shall be for a period of one (1) year from date of award with the option to renew the contract for two (2) additional one (1) year periods.

Recommended Bidder:

Area 1: Rafat General Contractor Inc.

Area 2: Aqua Tech Solutions Inc.

Contract Award Value:

Area 1

Initial Award Value from March 1, 2020 to December 31, 2020

$    979,495 total contract award net of all applicable taxes and charges

$ 1,106,830 total contract award including HST and all applicable charges

$    996,735 total contract award net of HST recoveries

The contract is expected to start on March 1, 2020 and end on December 31, 2022. 

Option Year 1: January 1, 2021 to December 31, 2021

$1,008,880 net of all applicable taxes and charges

$1,140,035 including HST and all applicable charges

$1,026,637 net of HST recoveries

Option Year 2: January 1, 2022 to December 31, 2022

$1,039,147 net of all applicable taxes and charges

$1,174,237 including HST and all applicable charges

$1,057,436 net of HST recoveries

The total potential Area 1 contract award identified in this report is $3,027,522 net of all applicable taxes and charges, $3,421,102 including all applicable taxes and charges. The total potential cost to the City including the option period is $3,080,808 net of HST recoveries.

Area 2

Initial Award Value from March 1, 2020 to December 31, 2020

$ 822,697 total contract award net of all applicable taxes and charges

$ 929,648 total contract award including HST and all applicable charges

$ 837,177 total contract award net of HST recoveries

The contract is expected to start on March 1, 2020 and end on December 31, 2022. 

Option Year 1: January 1, 2021 to December 31, 2021

$847,378 net of all applicable taxes and charges

$957,538 including HST and all applicable charges

$862,292 net of HST recoveries

Option Year 2: January 1, 2022 to December 31, 2022

$872,800 net of all applicable taxes and charges

$986,264 including HST and all applicable charges

$888,162 net of HST recoveries

The total potential Area 2 contract award identified in this report including the option period is $2,542,875 net of all applicable taxes and charges, $2,873,450 including all applicable taxes and charges. The total potential cost to the City including the option period is $2,587,631 net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.

The total potential contract awards for Areas 1 and 2 identified in this report is $6,294,552 including all applicable taxes and charges. The total potential cost to the City for Areas 1 and 2 is $5,668,439 net of HST recoveries.

Call Issued:  November 22, 2019                         Call Closed:  December 9, 2019

Number of Addenda Issued: One (1)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received for Ariba Doc Number 2069269349 Area 1 including bid price

*Pursuant to the RFT document the contract award price includes contingency.

Table 3: Summary of Bids Received for Ariba Doc Number 2069269349 Area 2 including bid price

*Pursuant to the RFT document the contract award price includes contingency.

** Pursuant to the RFT document, the successful bidder from Area 1 will be removed from Area 2.