Item - 2020.BA62.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 7, 2020) from the Chief Purchasing Officer:

Call Number:

Request for Quotation No. 1217-19-7176

Description:

For Non-exclusive supply and delivery of Electrical, Mechanical, and Instrumentation Services for the City of Toronto’s Water Division.

Initial award shall be for a period of one (1) year with the option to renew the Contract for two (2) optional years. 

Recommended Bidders:

1- Ainsworth Inc. (Primary vendor)

2- Trade-Mark Industrial Inc. (Secondary vendor)

Ainsworth Inc.

Contract Award Value:

$2,893,000 net of all applicable taxes and charges

$3,269,090 including HST and all applicable charges

$2,943,917 net of HST recoveries

Contract is expected to start on date of award and end on October 31, 2020.

Option Year 1: From November 1, 2020 to October 30, 2021

$2,866,490 net of all applicable taxes and charges

$3,239,134 including HST and all applicable charges

$3,004,448 net of HST recoveries

Option Year 2: From November 1, 2021 to October 30, 2022

$2,952,485 net of all applicable taxes and charges

$3,336,308 including HST and all applicable charges

$3,004,448 net of HST recoveries

The total potential contract award including all optional periods is $8,865,306 net of HST recoveries, $8,711,975 net of all applicable taxes and charges and $9,844,532 including all applicable taxes and charges.

Trade-Mark Industrial Inc.

Contract Award Value:

$2,367,000 net of all applicable taxes and charges

$2,674,710 including HST and all applicable charges

$2,408,659 net of HST recoveries

Contract is expected to start on date of award and end on October 31, 2020.

Option Year 1: From November 1, 2020 to October 30, 2021

$2,345,310 net of all applicable taxes and charges

$2,650,200 including HST and all applicable charges

$2,386,587 net of HST recoveries

Option Year 2: From November 1, 2021 to October 30, 2022

$2,415,669 net of all applicable taxes and charges

$2,729,706 including HST and all applicable charges

$2,458,185 net of HST recoveries

The total potential contract award including all optional years is $7,253,432 net of HST recoveries, $7,127,979 net of all applicable taxes and charges and $8,054,617 including all applicable taxes and charges.

The total potential award for all contracts identified in this report, including all option years is $16,118,738 net of HST recoveries, $15,839,954 net of all applicable taxes and charges and $17,899,148 including all applicable taxes and charges.

The above cost calculations for the Option Years reflects an estimated annual 3 percent increase as per the Industrial Product Price Index (IPPI).

Call Issued: August 19, 2019                          Call Closed: September 23, 2019

Number of Addenda Issued: Two (2)

Number of Bids: Two (2)

Table 2: Summary of Bids Received for Contract Number 1217-19-7176 including bid price

*Primary Vendor

** Secondary Vendor

Pursuant to the terms of the RFQ the Primary vendor to be awarded 55 percent of overall contract value, and the Secondary vendor to be awarded 45 percent of overall contract value. This is reflected in the Contract Award values in this report.