Item - 2020.BA62.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 9, 2020) from the Chief Purchasing Officer:

Call Number:

Doc Number 2037214860

Description:

For Request for Quotation 4202-19-0193 for the non-exclusive supply, delivery and/or pick up of various Plumbing and Heating Materials, for a contract term beginning on February 1, 2020 and ending January 31, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods.

Should the option(s) be exercised, the various participating divisions will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidder:

Next Supply

Contract Award Value:

$2,253,225 net of all applicable taxes and charges

$2,546,144 including HST and all applicable charges

$2,292,882 net of HST recoveries

Contract is expected to start on February 1, 2020, and end on January 31, 2021.

Option Year 1: (February 1, 2021 - January 31, 2022)

$2,320,822 net of all applicable taxes and charges

$2,622,529 including HST and all applicable charges

$2,361,668 net of HST recoveries

Option Year 2: (February 1, 2022 - January 31, 2023)

$2,390,446 net of all applicable taxes and charges

$2,701,204 including HST and all applicable charges

$2,432,518 net of HST recoveries

Option Year 3: (February 1, 2023 - January 31, 2024)

$2,462,160 net of all applicable taxes and charges

$2,782,241 including HST and all applicable charges

$2,505,494 net of HST recoveries

Option Year 4: (February 1, 2024 - January 31, 2025)

$2,536,025 net of all applicable taxes and charges

$2,865,708 including HST and all applicable charges

$2,580,659 net of HST recoveries

The total potential contract award including all option years is $12,173,221 net of HST recoveries, $13,517,826 including all applicable taxes and charges and $11,962,678 net of all applicable taxes and charges.

The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Industrial Product Price Index (IPPI).

The Exhibition Place also participated in this Call and will be seeking their own authority.

Call Issued:  November 8, 2019           Call Closed: December 4, 2019

Number of Addenda Issued: None

Number of Bids: 2

Table 2: Summary of Bids Received (net of all taxes and charges)