Item - 2020.BA116.3
Tracking Status
- This item was considered by Bid Award Panel on December 30, 2020 and was adopted without amendment.
BA116.3 - Award of Ariba Doc Number 2472492351 to Trimble Europe B.V. for the Purchase and Implementation of Trimble Unity as Mobile Solution for Toronto Water
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Panel Decision
The Bid Award Panel adopted the following:
1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( December 21, 2020) from the Chief Procurement Officer:
Solicitation Number:
Request for Proposals Number Doc 2472492351
Description:
Purchase includes the cloud implementation of the Trimble Unity Mobile Solution, 2 years of License Subscriptions including Maintenance and Support, and 3 additional option years of License Subscriptions including Maintenance and Support. Should the option(s) be exercised, then the Toronto Water General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions.
Recommended Supplier:
Trimble Europe B.V.
Contract Award Value:
From Date of Award to December 31, 2022
$2,855,533 net of all applicable taxes and charges
$3,226,753 including HST and all applicable charges
$2,905,791 net of HST recoveries
Option Period 1 - January 1, 2022 to December 31, 2023
$318,388 net of all applicable taxes and charges
$359,779 including HST and all applicable charges
$323,992 net of HST recoveries
Option Period 2 - January 1, 2023 to December 31, 2024
$318,388 net of all applicable taxes and charges
$359,779 including HST and all applicable charges
$323,992 net of HST recoveries
Option Period 3 - January 1, 2024 to December 31, 2025
$318,388 net of all applicable taxes and charges
$359,779 including HST and all applicable charges
$323,992 net of HST recoveries
The total potential contract award value identified in this report including the additional option periods is $3,810,697 net of all applicable taxes and charges, $4,306,090 including all applicable taxes and charges. The total potential cost to the City the including option years is $3,877,767 net of HST recoveries.
Origin
Summary
Solicitation Issued: June 19, 2020 Solicitation Closed: July 27, 2020
Number of Addenda Issued: Three (3)
Number of Bids: Seven (7)
Table 2: Summary of Proposals Received
|
Supplier Name |
|
Clevest Solutions Inc. |
|
eCrystal WebSoft Inc.* |
|
VertiGIS North America Ltd. o/a Latitude Geographics** |
|
Prometheus Group Enterprises LLC* |
|
Trimble Europe B.V. |
|
Wipro Solutions Canada Ltd.* |
|
umlaut group Inc.** |
* Supplier was found non-compliant with the mandatory requirements.
** Supplier did not meet the minimum technical requirement.
Background Information
https://www.toronto.ca/legdocs/mmis/2020/ba/bgrd/backgroundfile-159615.pdf
Motions
Moved by Stephanie Fernandes.
Vote (Adopt Item)
|
Result: |
Majority Required |
|
Yes: |
Stephanie Fernandes, David McLeod, Anita Pathmanathan |
|
No: |
|
|
Absent: |
Jay Paleja |