Item - 2020.BA116.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 23, 2020) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal (RFP) Number Doc 2009909448

Description:

For the provision of Media Monitoring and related services for a base term of two (2) years, with three (3) separate one (1) year option periods. Should the option(s) be exercised, Strategic Communications division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Agility PR Solutions Canada Ltd.

Contract Award Value:

$256,080 net of all applicable taxes and charges

$289,370 including all applicable taxes and charges

$260,587 net of HST recoveries

The contract is expected to start on January 1, 2021 and end on December 31, 2022.

Option Year 1 - January 1, 2023 - December 31, 2023

$117,546 net of all applicable taxes and charges

$132,827 including all applicable taxes and charges

$119,615 net of HST recoveries

Option Year 2 - January 1, 2024 - December 31, 2024

$120,874 net of all applicable taxes and charges

$136,588 including all applicable taxes and charges

$123,002 net of HST recoveries

Option Year 3 - January 1, 2025 - December 31, 2025

$124,874 net of all applicable taxes and charges

$141,108 including all applicable taxes and charges

$127,072 net of HST recoveries

The total potential contract award identified in this report is $619,374 net of all applicable taxes and charges, $699,893 including all applicable taxes and charges. The total potential cost to the City is $630,275 net of HST recoveries.

Solicitation Issued: February 10, 2020              Solicitation Closed: March 11, 2020

Number of Addenda Issued: 2

Number of Bids: 3

Table 2: Summary of Bids for Ariba Doc2009909448

Range of Scores:   52.5 to 62.7.