Item - 2020.BA116.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( December 23, 2020) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation (RFQ) Number 1922575531

Description:

For the non-exclusive supply, delivery, installation, warranty of drapes and privacy curtains for the City of Toronto’s Long Term Care Homes and Services Division for a period of one (1) year with the option to renew the Contract for four (4) additional separate one (1) year periods.

Should the option period(s) be exercised then the General Manager of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Westport Manufacturing Co. Ltd.

Contract Award Value:

$2,673,545 net of all applicable taxes and charges

$3,021,106 including HST and all applicable charges

$2,720,599 net of HST recoveries

Contract is expected to start on January 1, 2021 and end on December 31, 2021.

Option Year 1 (January 1, 2022 to December 31, 2022)

$2,753,751 net of all applicable taxes and charges

$3,111,739 including HST and all applicable charges

$2,802,217 net of HST recoveries

Option Year 2 (January 1, 2023 to December 31, 2023)

$2,836,364 net of all applicable taxes and charges

$3,205,091 including HST and all applicable charges

$2,886,284 net of HST recoveries

Option Year 3 (January 1, 2024 to December 31, 2024)

$2,921,455 net of all applicable taxes and charges

$3,301,244 including HST and all applicable charges

$2,972,872 net of HST recoveries

Option Year 4 (January 1, 2025 to December 31, 2025)

$3,009,098 net of all applicable taxes and charges

$3,400,281 including HST and all applicable charges

$3,062,058 net of HST recoveries

The total potential contract award identified in this report is $16,039,460 including all applicable taxes and charges and $14,194,212 net of all applicable taxes and charges. The total potential cost to the City including all option years is $14,444,030 net of HST recoveries

The above cost calculations for the Option Years reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).

Solicitation Issued: December 4, 2019             Solicitation Closed: January 24, 2020

Number of Addenda Issued: Five (5)

Number of Bids: Two (2)

Table 2: Summary of Bids Received including bid price

*Adjusted Bid prices based on quantities reduced by 40 percent due to Divisional operational and budget requirements.

**Non-Compliant.