Item - 2020.BA115.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 17, 2020) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation (RFQ) Number DOC 2637656772

Description:

The supply and delivery of Phosphoric Acid for the City of Toronto's Toronto Water Division, for  a period of one (1) years and six (6) months from date of award with an option to renew the contract by two (2) additional separate one (1) year periods, all in accordance with the provisions and specifications contained in the Request for Quotation.

Note: Should the option(s) be exercised, then the Client Division Head, the General Manager, Toronto Water Division, will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

FloChem Ltd

Contract Award Value:

$2,915,250 net of all applicable taxes and charges

$3,294,233 including HST and all applicable charges

$2,966,559 net of HST recoveries

Contract is expected to start on January 1, 2021 and end on June 30, 2022.

Option Year 1 - July 1, 2022 to June 30, 2023

$2,001,805 net of all applicable taxes and charges

$2,262,040 including HST and all applicable charges

$2,037,037 net of HST recoveries

Option Year 2 - July 1, 2023 to June 30, 2024

$2,061,860 net of all applicable taxes and charges

$2,329,901 including all applicable taxes and charges

$2,098,148 net of HST recoveries

The total potential cost to the City including all optional years is $7,101,743 net of HST recoveries. The total potential contract award is $6,978,914 net of all applicable taxes and charges, and $7,886,173 including all applicable taxes and charges.

The above cost calculations for the Option Year Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

SOLICITATION summary
Solicitation Issued: September 30, 2020           Solicitation Closed: October 28, 2020

Number of Addenda Issued: One (1)

Number of Bids:  Three [3]

Table 2: Summary of Bids Received for Ariba Doc Number 2637656772 including bid price