Item - 2020.BA114.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 09, 2020) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation (RFQ) Number DOC 2643695424

Description:

The supply and delivery of Aluminum Sulphate for the City of Toronto's Toronto Water Division, for  a period of two (2) years and four (4) months from date of award with an option to renew the contract by two (2) additional separate one (1) year periods, all in accordance with the provisions and specifications contained in the Request for Quotation.

Note: Should the option(s) be exercised, then the Client Division Head, the General Manager, Toronto Water Division, will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Chemtrade Chemicals Canada Ltd

Contract Award Value:

$1,674,340 net of all applicable taxes and charges

$1,892,004 including HST and all applicable charges

$1,703,808 net of HST recoveries

Contract is expected to start on January 1, 2021 and end on April 30, 2023.

Option Year 1 - May 1, 2023 to April 30, 2024

$739,102 net of all applicable taxes and charges

$835,185 including HST and all applicable charges

$752,110 net of HST recoveries

Option Year 2 - May 1, 2024 to April 30, 2025

$761,275 net of all applicable taxes and charges

$860,240 including all applicable taxes and charges

$774,673 net of HST recoveries

The total potential cost to the City including all optional years is $3,230,591 net of HST recoveries. The total potential contract award is $3,174,716 net of all applicable taxes and charges, and $3,587,429 including all applicable taxes and charges.

The above cost calculations for the Option Year Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

Solicitation Issued:  October 2, 2020                  Solicitation Closed: November 2, 2020

Number of Addenda Issued: One (2)

Number of Bids:  Two [2]

Table 2: Summary of Bids Received for Ariba Doc No. 2643695424 including bid price