Item - 2020.BA112.9

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 23, 2020), from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal (RFP) Number  DOC 2647034315 (9116-20-7127)

Description:

Request For Proposal (RFP) Number 9116-20-7127, for the provision of On-Site Mobile Laboratory Services for the City of Toronto's Seniors Services and Long-Term Care locations.

Initial award shall be from date of award to November 30, 2023 with the option to renew the contract for two (2) additional separate one (1) year periods.

Should the option period(s) be exercised then the General Manager of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Lifelabs LP

Contract Award Value:

From date of award to November 30, 2023

$637,890 net of all applicable taxes and charges (including 10 percent of contingency)

$720,816 including HST and all applicable charges

$649,117 net of HST recoveries

Option Period 1 - December 1, 2024 to November 30, 2024

$219,009 net of all applicable taxes and charges (including 10 percent of contingency)

$247,480 including HST and all applicable charges

$222,863 net of HST recoveries

Option Period 2 - December 1, 2025 to November 30, 2025

$225,579 net of all applicable taxes and charges (including 10 percent of contingency) $254,904 including HST and all applicable charges

$229,549 net of HST recoveries

The total potential cost to the City including all option periods is $1,101,530 net of HST recoveries, $1,223,200 including all applicable taxes and charges and $1,082,478 net of all applicable taxes and charges.

Contract is expected to start from the date of award and end on November 30, 2023 with the option to renew the Contract for two (2) additional and separate one (1) year periods.

The above cost calculations for the Option Period(s) reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).

Call Issued: October 6, 2020                         Call Closed: November 3, 2020

Number of Addenda Issued: None

Number of Bids: One (1)

Table 2: Summary of Proposals Received for Ariba Doc. Number 2647034315

* Pursuant to the RFP document the contract award value includes contingency.