Item - 2020.BA112.7

Tracking Status

This item was considered by Bid Award Panel on December 2, 2020 and was adopted without amendment.

BA112.7 - Award of Ariba Doc Number 2523954772 To CBCI Telecom Canada Inc., for the Non-Exclusive Supply, Delivery, and Warranty of Various Meeting Room Audio-Visual Hardware, Accessories and Professional Services for Technology Services

Decision Type:: ACTION

Status:: Adopted

Wards:: All

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 26, 2020), from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation (RFQ), Ariba Doc Number 2523954772

Description:

For the non-exclusive supply, delivery and warranty of various meeting room audio-visual hardware, accessories and professional services

Recommended Supplier:

CBCI Telecom Canada Inc.

Contract Award Value:

$1,621,362 net of all applicable taxes and charges

$1,832,139 including HST and all applicable charges

$1,649,898 net of HST recoveries

Contract is expected to start on date of award and end on October 31, 2025.

Origin

(November 26, 2020) Report from the Chief Procurement Officer

Summary

Solicitation Issued: August 21, 2020 Solicitation Closed: September 29, 2020

Number of Addenda Issued: Four (4)

Number of Bids: Ten (10)

Table 2: Summary of Bids Received for Request for Quotation (RFQ), Ariba Doc. Number 2523954772 including bid price

Supplier Name	Bid Price (including H.S.T.)
CBCI Telecom Canada Inc.	$1,832,139
Cycom Technology Solutions Inc.	$2,107,574
Optimum Digital Solutions Corporation*	$2,454,655
Paladin Technologies Inc.	$2,834,341
Advanced Presentation Products Inc.	$2,900,927
Global Unified Solution Services	$2,927,866
Solotech Inc.	$3,381,406
Aligned Vision Group Inc.	$3,656,606
Nationwide Audio Visual	$3,692,979
AVI SPL	$4,611,561

* Supplier was found non-compliant with mandatory requirements.

Background Information

(November 26, 2020) Award of Ariba Doc Number 2523954772 To CBCI Telecom Canada Inc., for the Non-Exclusive Supply, Delivery, and Warranty of Various Meeting Room Audio-Visual Hardware, Accessories and Professional Services for Technology Services
https://www.toronto.ca/legdocs/mmis/2020/ba/bgrd/backgroundfile-158920.pdf

Motions

Motion to Adopt Item (Carried)

Moved by David McLeod.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Jay Paleja (Chair), Stephanie Fernandes, David McLeod, Anita Pathmanathan
No:
Absent: