Item - 2020.BA110.8

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 5, 2020) from the Chief Procurement Officer:

Solicitation Number:

Tender Call Number DOC 2629175955 (195-2020); Contract Number 20TW-DC-311OCS (Part A) and 20TW-DC-312OCS (Part B)

Description:

Request for Tender (RFT) Number 195-2020, for Repairs of Sewer Systems and Appurtenances for Various Locations within the City of Toronto 20TW-DC-311OCS (Part A) and 20TW-DC-312OCS (Part B)

Initial award shall be from date of award to October 31, 2021 with the option to renew the contract for one (1) additional year period.

Should the option period be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Part A: OJCR Construction Ltd.

Part B: OJCR Construction Ltd.

Contract Award Value:

Part A:

From the date of award to October 31, 2021

$2,925,150 net of all applicable taxes and charges

$3,305,419 including all applicable taxes and charges  

$2,976,633 net of HST recoveries

Option Period 1 – November 1, 2021 to October 31, 2022

$3,012,904 net of all applicable taxes and charges

$3,404,582 including all applicable taxes and charges

$3,065,932 net of HST recoveries

The total potential cost for Part A including the option period is $6,042,564 net of HST recoveries, $5,938,054 net of all taxes and charges and $6,710,002 including all applicable taxes and charges.

Part B:

From the date of award to October 31, 2021

$2,621,650 net of all applicable taxes and charges

$2,962,464 including all applicable taxes and charges  

$2,667,791 net of HST recoveries

Option Period 1 – November 1, 2021 to October 31, 2022

$2,700,299 net of all applicable taxes and charges

$3,051,338 including all applicable taxes and charges

$2,747,825 net of HST recoveries

The total potential cost for Part B including the optional period is $5,415,616 net of HST recoveries, $5,321,949 net of all taxes and charges and $6,013,803 including all applicable taxes and charges.

The total potential cost to the City including the optional period for both parts is $11,458,180 net of HST recoveries.  The total potential contract award is $12,723,805 including all applicable taxes and charges, $11,260,003 net of all applicable taxes and charges. 

Contracts are expected to start on date of award and end on October 31, 2021 with the option to renew the Contract for one (1) additional separate one (1) year period.

The above cost calculations for the Option Period(s) reflect an estimated 3% increase as per the Consumer Price Index (CPI).

Solicitation Issued: September 25, 2020           Solicitation Closed: October 21, 2020

Number of Addenda Issued: One (1)

Number of Bids: Six (6)

Table 2: Summary of Bids Received for Tender Call Number DOC 2629175955 (Part A) including bid price

*Pursuant to the Request for Tender document the contract award value includes contingency.

Table 3: Summary of Bids received for Tender Call No. DOC2629175955 (Part B) including bid price

*Pursuant to the Request for Tender document the contract award value includes contingency.