Item - 2020.BA110.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 2, 2020) from the Chief Procurement Officer:

Solicitation Number:

Tender Call Number DOC 2608915057 (192-2020); Contract Number 20TW-DC-315OCS (Part A) and 20TW-DC-316OCS (Part B)

Description:

Request for Tender (RFT) Number 192-2020, for Repairs of Water Systems and Appurtenances for Various Locations within the City of Toronto 20TW-DC-315OCS (Part A) and 20TW-DC-316OCS (Part B)

Initial award shall be from date of award to October 31, 2021 with the option to renew the contract for one (1) additional one (1) year period.

Should the option period be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Part A:  614128 Ontario Ltd. o/a Trisan Construction

Part B:  614128 Ontario Ltd. o/a Trisan Construction

Contract Award Value:

Part A:

From the date of award to October 31, 2021

$ 2,414,550 net of all applicable taxes and charges

$ 2,728,441 including all applicable taxes and charges  

$ 2,457,046 net of HST recoveries

Option Period 1 – November 1, 2021 to October 31, 2022

$2,486,986 net of all applicable taxes and charges

$2,810,295 including all applicable taxes and charges

$2,530,757 net of HST recoveries

The total potential cost for Part A including the option period is $4,987,803 net of HST recoveries, $4,901,536 net of all taxes and charges and $5,538,736 including all applicable taxes and charges.

Part B:

From the date of award to October 31, 2021

$1,783,710 net of all applicable taxes and charges

$2,015,592 including all applicable taxes and charges  

$1,815,103 net of HST recoveries

Option Period 1 – November 1, 2021 to October 31, 2022

$1,837,221 net of all applicable taxes and charges

$2,076,060 including all applicable taxes and charges

$1,869,556 net of HST recoveries

The total potential cost for Part B including the optional period is $3,684,660 net of HST recoveries, $3,620,931 net of all taxes and charges and $4,091,652 including all applicable taxes and charges.

The total potential cost to the City including the optional period for both parts is $8,672,463 net of HST recoveries.  The total potential contract award is $9,630,388 including all applicable taxes and charges, $8,522,467 net of all applicable taxes and charges. 

Contracts are expected to start on date of award and end on October 31, 2021 with the option to renew the Contract for one (1) additional separate one (1) year period.

The above cost calculations for the Option Period(s) reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).

Solicitation Issued:  September 10, 2020          Solicitation Closed: October 19, 2020

Number of Addenda Issued: Three (3)

Number of Bids: Five (5)

Table 2: Summary of Bids Received for Tender Call Number DOC 2608915057 (Part A) including bid price

*Pursuant to the Request for Tender document the contract award value includes contingency.