Item - 2020.BA110.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 2, 2020) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation (RFQ) Number  DOC 2606490192 (3205-20-7089), Contract Number 21TW-DC-302OCS

Description:

Request for Quotation (RFQ) Number 3205-20-7089, for the Non-Exclusive Provision of Hydraulic Flushing, Cleaning and Closed Circuit Television Inspection of Service Lateral Drains and Main-Line Sewers for Emergency Work in Various Locations within the City of Toronto.

Initial award shall be from January 1, 2021 to December 31, 2021 with the option to renew the contract for two (2) additional, separate one (1) year periods.

Should the option period(s) be exercised then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Aqua Tech Solutions Inc.

Contract Award Value:

From January 1, 2021 to December 31, 2021

$1,362,185 net of all applicable taxes and charges

$1,539,269 including all applicable taxes and charges  

$1,386,159 net of HST recoveries

Option Period 1 – January 1, 2022 to December 31, 2022

$1,403,051 net of all applicable taxes and charges

$1,585,447 including all applicable taxes and charges

$1,427,744 net of HST recoveries

Option Period 2 – January 1, 2023 to December 31, 2023

$1,445,142 net of all applicable taxes and charges

$1,633,010 including all applicable taxes and charges

$1,470,577 net of HST recoveries

The total potential cost to the City including the optional periods is $4,284,480 net of HST recoveries, $4,210,378 net of all taxes and charges and $4,757,727 including all applicable taxes and charges.

Contracts are expected to start on January 1, 2021 and end on December 31, 2021 with the option to renew the Contract for two (2) additional and separate one (1) year periods. 

The above cost calculations for the Option Period(s) reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).

Solicitation Issued: September 14, 2020           Solicitation Closed: October 9, 2020

Number of Addenda Issued: One (1)

Number of Bids: Six (6)

Table 2: Summary of Bids Received for Request for Quotation (RFQ) Number DOC 2606490192 including bid price

*Pursuant to the Request for Quotation document the contract award value includes contingency.