Item - 2020.BA110.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 2, 2020) from the Chief Procurement Officer:

Solicitation Number:

Tender Call Number  DOC 2602452558 (190-2020); Contract Number 20TW-DC-313OCS (Part A) and 20TW-DC-314OCS (Part B)

Description:

Request for Tender (RFT) Number 190-2020, for Repairs of Sewer Systems and Appurtenances for Various Locations within the City of Toronto 20TW-DC-313OCS (Part A) and

20TW-DC-314OCS (Part B)

Initial award shall be from date of award to October 31, 2021 with the option to renew the contract for one (1) additional one (1) year period.

Should the option period be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Part A:  614128 Ontario Ltd. o/a Trisan Construction

Part B:  614128 Ontario Ltd. o/a Trisan Construction

Contract Award Value:

Part A:

From the date of award to October 31, 2021

$ 3,182,270 net of all applicable taxes and charges

$ 3,595,965 including all applicable taxes and charges  

$ 3,238,278 net of HST recoveries

Option Period 1 – November 1, 2021 to October 31, 2022

$3,277,738 net of all applicable taxes and charges

$3,703,844 including all applicable taxes and charges

$3,335,426 net of HST recoveries

The total potential cost for Part A including the option period is $6,573,704 net of HST recoveries, $6,460,008 net of all taxes and charges and $7,299,809 including all applicable taxes and charges.

Part B:

From the date of award to October 31, 2021

$3,814,950 net of all applicable taxes and charges

$4,310,894 including all applicable taxes and charges  

$3,882,093 net of HST recoveries

Option Period 1 – November 1, 2021 to October 31, 2022

$3,929,398 net of all applicable taxes and charges

$4,440,220 including all applicable taxes and charges

$3,998,556 net of HST recoveries

The total potential cost for Part B including the optional period is $7,880,649 net of HST recoveries, $7,744,348 net of all taxes and charges and $8,751,114 including all applicable taxes and charges.

The total potential cost to the City including the optional period for both parts is $14,454,353 net of HST recoveries.  The total potential contract award is $16,050,923 including all applicable taxes and charges, $14,204,356 net of all applicable taxes and charges. 

Contracts are expected to start on date of award and end on October 31, 2021 with the option to renew the Contract for one (1) additional separate one (1) year period.

The above cost calculations for the Option Period(s) reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).

Solicitation Issued:  September 10, 2020          Solicitation Closed: October 19, 2020

Number of Addenda Issued: Three (3)

Number of Bids: Five (5)

Table 2: Summary of Bids Received for Tender Call Number  DOC 2602452558 (Part A) including bid price

*Pursuant to the Request for Tender document the contract award value includes contingency.

Table 3: Summary of Bids received for Tender Call No. DOC2602452558 (Part B) including bid price

*Pursuant to the Request for Tender document the contract award value includes contingency.