Item - 2020.BA110.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 5, 2020) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal (RFP) Number Doc 2589052132

Description:

For the non-exclusive supply, delivery, of the Administration of the City's Adult Emergency Dental Program for Eligible for Social Assistance Recipients, with a base term of three (3) years, with two (2) separate option year periods.  Should the option(s) be exercised, then the General Manager, Toronto Employment and Social Services request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

AccertaClaim Servicorp Inc.

Contract Award Value:

Contract Year 1 - January 1, 2021 - December 31, 2021

$266,000 net of all applicable taxes and charges

$300,580 including all applicable taxes and charges

$270,682 net of HST recoveries

Contract Year 2- January 1, 2022 - December 31, 2022

$274,080 net of all applicable taxes and charges

$309,710 including all applicable taxes and charges

$278,904 net of HST recoveries

Contract Year 3 - January 1, 2023 - December 31, 2023

$282,160 net of all applicable taxes and charges

$318,841 including all applicable taxes and charges

$287,126 net of HST recoveries

Option Year 1 - January 1, 2024 - December 31, 2024

$290,625 net of all applicable taxes and charges

$328,406 including all applicable taxes and charges

$295,740 net of HST recoveries

Option Year 2 - January 1, 2025 - December 31, 2025

$299,344 net of all applicable taxes and charges

$338,259 including all applicable taxes and charges

$304,612 net of HST recoveries

The total potential cost including all optional year is $1,437,064 net of HST recoveries. The total potential award, including all option years $1,412,209 net of all applicable taxes and charges and $1,595,796 including all applicable taxes and charges.

The above cost calculations for the option years reflect an estimated 3 percent increase in the consumer price index (CPI).

Solicitation Issued: September 1, 2020            Solicitation Closed: October 1, 2020

Number of Addenda Issued: Two (2)

Number of Bids: 2

Table 2: Summary of Bids Received for Ariba Doc2589052132

* Supplier did not achieve the requisite score on the Technical Evaluation to advance to the Costing Stage.