Item - 2020.BA109.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report October 29, 2020, from the Chief Procurement Officer:

Solicitation Number:

Request for Quotations (RFQ) Ariba Doc Number 2443812270

Description:

For the non-exclusive supply and delivery of all labour, equipment and material necessary to provide for Toro Products, as required by the Parks, Forestry and Recreation Division from the date of award to September 30, 2021, with the option to renew the Contract for four (4) additional one (1) year period, all in accordance with the provisions and specifications contained in this Request for Quotation (RFQ).

Should the option(s) be exercised, then the Director, Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Turf Care Products Canada Limited

Contract Award Value:

$ 586,073 net of all applicable taxes and charges (including 10 percent for miscellaneous items)

$ 662,263 including HST and all applicable charges

$ 596,388 net of HST recoveries

Contract is expected to start on the date of award and end on September 30, 2021

Option Year 1 (October 1, 2021 to September 30, 2022)

$ 603,655 net of all applicable taxes and charges

$ 682,131 including HST and all applicable charges

$ 614,280 net of HST recoveries

Option Year 2 (October 1, 2022 to September 30, 2023)

$ 621,765 net of all applicable taxes and charges

$ 702,595 including HST and all applicable charges

$ 632,709 net of HST recoveries

Option Year 3 (October 1, 2023 to September 30, 2024)

$ 640,418 net of all applicable taxes and charges

$ 723,673 including HST and all applicable charges

$ 651,690 net of HST recoveries

Option Year 4 (October 1, 2024 to September 30, 2025)

$ 659,630 net of all applicable taxes and charges

$ 745,382 including HST and all applicable charges

$ 671,240 net of HST recoveries

The total potential contract award including all option years is $3,166,307 net of HST recoveries, $3,516,044 including all applicable taxes and charges and $3,111,541 net of all applicable taxes and charges.

The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.

Solicitation Issued: July 10 2020                        Solicitation Closed: August 12, 2020

Number of Addenda Issued: Two (2)

Number of Bids: One (1)

Table 2: Summary of Bids Received for Ariba Doc Number 2443812270 including bid price

* Includes a 10 percent Miscellaneous Line