Item - 2020.BA107.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report October 15, 2020 from the Chief Procurement Officer:

Solicitation Number:

Sourcewell RFP Number 110719-JDC

Description:

Leveraging from Sourcewell request for Proposal (RFP) Number 110719-JDC with Deere and Company and issue a Contract to their local dealer Green Tractors Inc., for the non-exclusive supply and delivery of agricultural tractors and equipment, including warranty and non-warranty parts and services from the date of award to December 30, 2023, with the option to renew the contract for one (1) additional optional year from December 31, 2023 to December 30, 2024 under the same terms and conditions.

Recommended Supplier:

Green Tractors Inc.

Contract Award Value:

$7,419,101 net of all applicable taxes and charges

$8,383,584 including HST and all applicable charges

$7,549,677 net of HST recoveries

Contract is expected to start on the date of award and end on December 30, 2023.

Option Year One: December 31, 2023 to December 30, 2024

$1,507,208 net of all applicable taxes and charges

$1,703,145 including HST and all applicable charges

$1,533,735 net of HST recoveries

The total potential contract award identified in this report including the optional period is $10,086,730 including all applicable taxes and charges. The total potential cost to the City including the optional period is $9,083,413 net of HST recoveries.

Solicitation Issued: September 19, 2019           Solicitation Closed: November 7, 2019

Number of Addenda Issued: Three (3)

Number of Bids: Six (6)