Item - 2020.BA107.2

Tracking Status

This item was considered by Bid Award Panel on October 21, 2020 and was adopted without amendment.

BA107.2 - Award of Sourcewell Solicitation Number 032119-CAT to Toromont CAT for the Supply and Delivery of One (1) Caterpillar 973K Track Loader with Related Accessories, Attachments, and Supplies

Decision Type:: ACTION

Status:: Adopted

Wards:: All

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report October 15, 2020 from the Chief Procurement Officer:

Solicitation Number:

Sourcewell RFP Number 032119-CAT

Description:

Leveraging the Sourcewell Request for Proposal and Contract, Fleet Services will piggyback on the Contract with Caterpillar Inc., and issue a purchase order to their local dealer, Toromont CAT for non-exclusive supply and delivery of One (1) Track Loader with related accessories and attachments, with option to purchase an additional Two (2) units in 2021, Three (3) units in 2022 and Three (3) units in 2023, pending budget availability. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Three (3) units in 2024. The term of this contract is for Four (4) year with the option to extend for one (1) additional one-year term under the same terms and conditions from date of award to May 13, 2024.

Recommended Supplier:

Toromont CAT

Potential Initial Contract Award Value (2020-2023)

$6,964,597 net of all applicable taxes and charges

$7,869,995 including all applicable taxes and charges

$7,087,174 net of HST recoveries

The contract is expected to start from date of award and expire on May 13, 2023. This contract may be extended for a fifth year at discretion of the Sourcewell to May 13, 2024.

Optional Year Award Value (May 13, 2023 to May 13, 2024)

$2,677,926 net of all applicable taxes and charges

$3,026,056 including all applicable taxes and charges

$2,725,058 net of HST recoveries

Total Potential Contract Award Value (2020-2024)

$9,642,523 net of all applicable taxes and charges

$10,896,051 including HST and all applicable charges

$9,812,232 net of HST recoveries

The total potential contract award identified in this report for the full term including one optional term is $9,642,523 net of all taxes, and $10,896,051 including all applicable taxes and charges. The total potential cost to the City including optional term is $9,812,232 net of HST recoveries.

Origin

(October 15, 2020) Report from the Chief Procurement Officer

Summary

Solicitation Issued: January 31, 2019 Solicitation Closed: March 21, 2019

Number of Addenda Issued: One (1)

Number of Bids: Sixteen (16)

Background Information

(October 15, 2020) Report from the Chief Procurement Officer on Award of Sourcewell Solicitation No. 032119-CAT to Toromont CAT for the Supply and Delivery of One (1) Caterpillar 973K Track Loader with Related Accessories, Attachments, and Supplies
https://www.toronto.ca/legdocs/mmis/2020/ba/bgrd/backgroundfile-157529.pdf

Motions

Motion to Adopt Item (Carried)

Moved by David McLeod:

Vote (Adopt Item)

Result:	Majority Required
Yes:	Jay Paleja (Chair), Stephanie Fernandes, David McLeod, Anita Pathmanathan
No:
Absent: