Item - 2020.BA104.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report September 25, 2020 from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Doc Number 2511150175

Description:

For the non-exclusive supply, printing, mail preparation and delivery to Canada Post for three (3) Waste Management Calendars for the City of Toronto's Solid Waste Management Services Division, for a period of two (2) years from the date of award with an option to renew the contract for two (2) additional separate one (1) year periods, all in accordance with the provisions and specifications contained in the Request for Quotation.

Should the option(s) be exercised, the General Manager, Solid Waste Management Services will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions.

Recommended Supplier:

Atomic Print Solutions Inc.

Contract Award Value:

$655,404 net of all applicable taxes and charges

$740,607 including HST and all applicable charges

$666,939 net of HST recoveries

Contract is expected to start from Date of Award and end on September 30, 2022

Option Year 1 (October 1, 2022 to September 30, 2023)

$334,256 net of all applicable taxes and charges

$377,709 including HST and all applicable charges

$340,139 net of HST recoveries

Option Year 2 (October 1, 2023 to September 30, 2024)

$340,941 net of all applicable taxes and charges

$385,264 including HST and all applicable charges

$346,942 net of HST recoveries

The total potential contract award including all option years is $1,354,020 net of HST recoveries, $1,503,580 including all applicable taxes and charges and $1,330,601 net of all applicable taxes and charges.

The above cost calculations for the Option Years reflect and estimated annual 2 percent increase as per the Consumer Price Index (CPI).

Solicitation Issued:  July 28, 2020                      Call Closed:  August 24, 2020

Number of Addenda Issued: One (1)

Number of Bids: Five (5)

Table 2:Summary of Bids Received for Ariba Doc.Number 2511150175 including bid price *

* Bid prices for first 12 months of the contract period.