Item - 2020.BA101.8

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 10, 2020) from the Chief Procurement Officer:

Solicitation Number:

Sourcewell RFP No. 032119

Description:

After reviewing this Sourcewell Request for Proposal and Contract, Fleet Services will piggyback on the Sourcewell Contract with CNH Industrial America LLC and issue a purchase order to their local dealer, Strongco Limited Partnership for non-exclusive supply and delivery of Seven (7) various Heavy Construction Equipment with related accessories and attachments, with option to purchase an additional Twenty-Seven (27) units in 2021, Thirty (30)  units in 2022 and Twenty (20)  units in 2023, pending budget availability. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase additional Seventeen (17) units in 2024. The term of this contract is for Four (4) years with the option to extend for one (1) additional one-year term under the same terms and conditions from the date of award to May 13, 2023.

Recommended Supplier:

Strongco Limited Partnership

Potential Initial Contract Award Value (2020-2023)

$14,517,554 net of all applicable taxes and charges

$16,404,836 including all applicable taxes and charges  

$14,773,063 net of HST recoveries

Optional Year Award Value (May 13, 2023 to May 13, 2024)

$3,000,000 net of all applicable taxes and charges

$3,390,000 including all applicable taxes and charges  

$3,052,800 net of HST recoveries

Total Potential Contract Award Value (2020-2024)

$17,517,554 net of all applicable taxes and charges

$19,794,836 including HST and all applicable charges

$17,825,863 net of HST recoveries

The total potential contract award identified in this report for the full term including one optional term is $17,517,554 net of all taxes, and $19,794,836 including all applicable taxes and charges. The total potential cost to the City including optional term is $17,825,863 net of HST recoveries.

Contract is expected to start from date of award and expire on May 13, 2023. This contract may be extended for a fifth year at discretion of Sourcewell to May 13, 2024.

Solicitation Issued: January 1, 2019      Solicitation Closed: March 21, 2019

Number of Addenda Issued: One (1)

Number of Bids: Sixteen (16)