Item - 2020.BA101.2

Tracking Status

This item was considered by Bid Award Panel on September 16, 2020 and was adopted without amendment.

BA101.2 - Award of Ariba Doc Number 2515417717 to Pave-Tar Construction Ltd., for Interim Repairs and Road Maintenance within the North York District for Transportation Services

Decision Type:: ACTION

Status:: Adopted

Wards:: 6 - York Centre, 8 - Eglinton - Lawrence, 15 - Don Valley West, 16 - Don Valley East, 17 - Don Valley North, 18 - Willowdale

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 20, 2020) from the Chief Procurement Officer:

Call Number:

Request for Tender, Ariba Doc No. 2515417717, Contract No. 20TR-OM-111-NY-TR

Description:

Ariba Doc Number 2515417717 (166-2020), Interim Repairs and Road Maintenance within the North York District.

Recommended Bidder:

Pave-Tar Construction Ltd.

Contract Award Value:

$1,373,476 net of all applicable taxes and charges

$1,552,028 including HST and all applicable charges

$1,397,649 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2020.

Origin

(August 20, 2020) Report from the Chief Procurement Officer

Summary

Call Issued: July 24, 2020 Call Closed: August 10, 2020

Number of Addenda Issued: Zero (0)

Number of Bids: Eight (8)

Table 2: Summary of Bids Received for Ariba Doc Number 2515417717 including bid price

Bidder Name	Bid Price (including H.S.T.)
Pave-Tar Construction Ltd.	$1,410,778*
Fermar Paving Ltd.	$1,952,515
Brennan Paving & Construction Ltd.	$1,995,986
Ashland Paving Ltd.	$1,998,440
Vaughan Paving Ltd.	$2,117,754
Gazzola Paving Limited	$2,251,695
Ferpac Paving Inc.	$2,303,524
Rafat General Contractor Inc.	$2,916,915
Sanscon Construction Ltd	$1,832,127**

* Pursuant to the Request for Tender document the contract award value includes contingency.

** Bidder was found non-compliant with mandatory requirements

Background Information

(August 20, 2020) Report from the Chief Procurement Officer on Award of Ariba Doc Number 2515417717 to Pave-Tar Construction Ltd., for Interim Repairs and Road Maintenance within the North York District for Transportation Services
https://www.toronto.ca/legdocs/mmis/2020/ba/bgrd/backgroundfile-156552.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Stephanie Fernandes.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Jay Paleja (Chair), Stephanie Fernandes, David McLeod, Anita Pathmanathan
No:
Absent: