Item - 2019.TA2.6

Tracking Status

This item was considered by Board of Directors of the Toronto Atmospheric Fund on April 30, 2019 and was adopted with amendments.

TA2.6 - Purchasing Policy Update

Decision Type:: ACTION

Status:: Amended

Board Decision

The Board of Directors of the Toronto Atmospheric Fund:

1. Requested, via the City Manager's Office, that City Council approve the updated purchasing policy set out in attachment 1 to the report (April 12, 2019) from the Chief Executive Officer, subject to modifications required by the Chief Purchasing Officer, following consultation by the Chief Executive Officer with the Chief Purchasing Officer.

Origin

(April 12, 2019) Report from the Chief Executive Officer

Summary

Amendment of Toronto Atmospheric Fund's (TAF) Purchasing Policy is recommended including a) adjustment of purchasing thresholds for inflation, b) allowing TAF to issue a Request for Proposals for purchases that fall below the threshold for a formal procurement process through the City of Toronto Purchasing and Materials Management Division (PMMD) but are not appropriate for an informal call for quotations where selection is strictly price-driven, and c) several housekeeping matters.

Background Information

(April 12, 2019) Report from the Chief Executive Officer on Purchasing Policy Update
https://www.toronto.ca/legdocs/mmis/2019/ta/bgrd/backgroundfile-132058.pdf
Attachment 1 - Purchasing Policy - Proposed Revision 1
https://www.toronto.ca/legdocs/mmis/2019/ta/bgrd/backgroundfile-132060.pdf

Motions

Motion to Amend Item moved by Sandra Odendahl (Carried)

That the Board request, via the City Manager's Office, that City Council approve the updated purchasing policy set out in attachment 1, subject to modifications required by the Chief Purchasing Officer, following consultation by the Chief Executive Officer with the Chief Purchasing Officer.