Item - 2019.PA8.8

The Board of Directors of Toronto Parking Authority:

1.  Referred the item to the City Clerk, the City Manager, and the President, Toronto Parking Authority, with a request to develop a draft governance and procedural policy for the Board of Directors of Toronto Parking Authority and to report to the Board during the first quarter of 2020.

City Council, on January 30 and 31, 2019, adopted Executive Committee Item EX1.2 and, among other things, has requested the new Board of Directors of Toronto Parking Authority, once appointed, to develop a governance and procedural policy which addresses:

a.  the governance roles and duties of Board members, the Chair, the President of Toronto Parking Authority, and staff;

b.  the duty of collegiality to Toronto Parking Authority Board members and staff;

c.  the right for Directors to dissent;

d.  the protection of the right for Directors to report to an Accountability Officer, provided they do so in good faith and for a valid reason;

e.  the Directors' roles;

f.  the process for Directors to seek and receive information from Management sufficient to properly fulfill their duties as Directors;

g.  the procedure for the approval of material transactions in a manner that is consistent with the Board's duties;

h.  the requirement for reporting the closings of all material transactions to the Board; and

i.  the required period by which all Board briefing materials must be provided to Directors in advance of a meeting and the provision for exceptional circumstances in which late materials are permitted.