Item - 2019.IE8.3

The Infrastructure and Environment Committee recommends that:

1. City Council authorize the General Manager, Toronto Water to negotiate, enter into and execute on behalf of the City a non-competitive agreement or agreements with Aclara Technologies LLC to provide:

a. support and maintenance services, software licenses, and, where required, training services related to the automated meter reading system

b. the supply of meter transmitter units and other goods to maintain or upgrade the automated meter reading system;

c. the supply and installation of upgraded data collection units for the automated meter reading system;

at an aggregate cost not to exceed $6,105,600 net of HST recoveries, for a period of up to five years, subject to the terms and conditions being acceptable to the General Manager, Toronto Water and in a form acceptable to the City Solicitor.

The purpose of this report is to request authority to negotiate and enter into a non-competitive contract with Aclara Technologies LLC for the supply of proprietary meter reading hardware, system upgrade, and annual maintenance and support for a period of up to five (5) years. The total amount of this procurement is not to exceed $6,105,600.00 net of HST recoveries.

City Council approval is required in accordance with Municipal Code Chapter 195 Purchasing, where the current request exceeds the Chief Purchasing Official's authority of the cumulative five year commitment for each vendor, under Article 7, Section 7.3 (D) of the Purchasing By-Law, or exceeds the threshold of $500,000 net of HST allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.