Item - 2019.IE5.5

Tracking Status

IE5.5 - School Crossing Guard Program Update and Results of the Request for Proposal 9148-19-0114 for the Provision of School Crossing Guard Services

Decision Type:
ACTION
Status:
Amended
Wards:
All

City Council Decision

City Council on June 18 and 19, 2019, adopted the following:

 

1. City Council authorize the General Manager, Transportation Services to negotiate, enter into, and execute an agreement with Carraway Inc., being the highest overall scoring proponent meeting the requirements of Request for Proposal 9148-19-0114 to provide School Crossing Guard Services at multiple locations in the City of Toronto for the South and East Zones for two (2) years from date of award to July 31, 2021 in the amount of $28,326,240.00 net of all taxes and charges ($28,824,781.82 net of HST recoveries) with an option to renew, on the sole discretion of the General Manager, Transportation Services, and subject to budget approval, for two (2) separate one-year periods in the amount of  $14,588,013.60 net of all taxes and charges ($14,844,762.64 net of HST recoveries) in Option Year 1 and in the amount of $15,025,654.01 net of all taxes and charges ($15,290,105.52 net of HST recoveries) in Option Year 2, which includes an estimate of annual cost adjustments per year starting Option Year 1, with the potential total cost of $57,939,907.61 net of all taxes and charges ($58,959,649.98 net of HST recoveries), in accordance with terms and conditions as set out in the Request for Proposal and any other terms and conditions satisfactory to the General Manager, Transportation Services and in a form satisfactory to the City Solicitor.

 

2. City Council authorize the General Manager, Transportation Services to negotiate, enter into, and execute an agreement with A.S.P. Inc., being the second highest overall scoring proponent meeting the requirements of Request for Proposal 9148-19-0114 to provide School Crossing Guard Services at multiple locations in the City of Toronto for the North and West Zones for two (2) years from date of award to July 31, 2021 in the amount of $19,674,727.20 net of all taxes and charges ($20,021,002.40 net of HST recoveries) with an option to renew, on the sole discretion of the General Manager, Transportation Services, and subject to budget approval, for two (2) separate one-year periods in the amount of $10,132,484.51 net of all taxes and charges ($10,310,816.24 net of HST recoveries) in Option Year 1 and in the amount of $10,436,459.04 net of all taxes and charges ($10,620,140.72 net of HST recoveries) in Option Year 2, which includes an estimate of annual cost adjustments per year starting Option Year 1, with the potential total cost of $40,243,670.75 net of all taxes and charges ($40,951,959.36 net of HST recoveries), in accordance with terms and conditions as set out in the Request for Proposal and any other terms and conditions satisfactory to the General Manager, Transportation Services and in a form satisfactory to the City Solicitor.

 

3. City Council amend the Approved 2019 Operating Budget for Transportation Services by reallocating $1,800,000 gross and net, from Right-of-Way Maintenance ($200,000 gross and net) within the Road and Sidewalk Management Service, and Traffic Signs and Pavement Markings ($1,600,000 gross and net) within the Transportation Safety and Operations Service, to the School Crossing Guard program within the Transportation Safety and Operations Service. 

 

4. City Council authorize that $1,600,000 of the Traffic Signs and Pavement Markings program be transferred to the Transportation capital program, pending an Approved 2019 Capital Budget reallocation report for Transportation Services later in 2019 to accommodate funding required for the transfer.

 

5. City Council amend the Approved 2019 Operating Budget for Non-Program Expense by transferring $450,000 gross and net, and $3,393,694 Non-Program Capital and Corporate Financing gross and net budget to the School Crossing Guard program within the Transportation Safety and Operations Service for a total transfer of $3,843,694 gross and net to the Approved 2019 Operating Budget for Transportation Services.

 

6.  City Council direct the General Manager, Transportation Services, to enforce the requirements of Request for Proposal 9148-19-0114 so that the existing school crossing guards, currently employed by Toronto Police Service, are given the first opportunity to be hired by the two new City vendors, provided they meet the qualifications outlined in the Request for Proposal. 

  

7. City Council direct the General Manager, Transportation Service, to take all actions possible to ensure Carraway Inc. and A.S.P. Inc. hire the existing school crossing guards and assign them to their current locations, with the following steps to occur after the award of the vendor contracts:

 

a. the City and Toronto Police Service reach out to the existing guards and connect them with the vendors for the purpose of rehiring them if the guards meet the requirements;


b. each vendor will receive from Toronto Police Services the contact information for the existing guards in the area they will serve for the explicit purpose of contacting them regarding next steps in the hiring process;

 

c.  Toronto Police Service and the City will send a letter to each guard advising them about the selected vendors and that these vendors will reach out to them directly;

 

d. the vendors will reach out to the existing guards directly as soon as possible to ensure hiring is complete in time for the start of the 2019-2020 school year; and

  

e. the vendors will also identify the assigned location of the guards in order to make every effort to retain hired existing guards in their current locations and the June 28 application deadline is eliminated.

 

8. City Council direct the General Manager, Transportation Services, to report to the October 2 and 3, 2019 City Council meeting on the status of the transition of the School Crossing Guard program, including the number of existing guards who have been retained by the contractors in their existing locations.

 

9.  City Council direct the General Manager, Transportation Services to report to the Infrastructure and Environment Committee on:

 

a.  the feasibility and cost savings to be realized by removing the lunch hour shift from the School Crossing Guard Program; and

 

b.  a strategy and road map for the development of a school student drop-off and pick-up safety plan, which would be developed by the local school principals and school boards in consultation with the General Manager, Transportation Services and the Toronto Police Service. 

 

10. City Council direct the General Manager, Transportation Services to ensure that:

 

a.  crossing guard site-approval criteria not impede the ability of smaller schools, located in residential neighbourhoods, from being approved for a crossing guard; and

 

b.  school crossing guards are assigned City-approved reflective safety clothing which includes the City of Toronto logo. 

 

11.  City Council request the General Manager, Transportation Services to report to the Infrastructure and Environment Committee, one year after the transfer of the School Crossing Guard Program, with an  assessment of the cost, effectiveness and safety aspects of the program.

Background Information (Committee)

(May 22, 2019) Report from the General Manager, Transportation Services and the Chief Purchasing Officer on School Crossing Guard Program Update and Results of the Request for Proposal 9148-19-0114 for the Provision of School Crossing Guard Services
https://www.toronto.ca/legdocs/mmis/2019/ie/bgrd/backgroundfile-133407.pdf
Attachment 1: New School Crossing Guard Location Request Approval Process
https://www.toronto.ca/legdocs/mmis/2019/ie/bgrd/backgroundfile-133408.pdf
Attachment 2: School Crossing Guard Zone Map
https://www.toronto.ca/legdocs/mmis/2019/ie/bgrd/backgroundfile-133409.pdf
Attachment 3: Attestation Report from the Fairness Monitor
https://www.toronto.ca/legdocs/mmis/2019/ie/bgrd/backgroundfile-133410.pdf
(May 8, 2019) Report from the General Manager, Transportation Services and the Chief Purchasing Officer on School Crossing Guard Program Update and Results of the Request for Proposal 9148-19-0114 for the Provision of School Crossing Guard Services - Notice of Pending Report
https://www.toronto.ca/legdocs/mmis/2019/ie/bgrd/backgroundfile-132907.pdf

Background Information (City Council)

(June 14, 2019) Supplementary report from the General Manager, Transportation Services on School Crossing Guard Program Update and Results of the Request for Proposal 9148-19-0114 for the Provision of School Crossing Guard Services (IE5.5a)
https://www.toronto.ca/legdocs/mmis/2019/cc/bgrd/backgroundfile-134736.pdf
Attachment 1: Cost Comparison: Toronto Police Service (TPS) vs. City of Toronto
https://www.toronto.ca/legdocs/mmis/2019/cc/bgrd/backgroundfile-134737.pdf
Attachment 2: Letters to the Toronto District School Board and Toronto Catholic District School Board Directors of Education
https://www.toronto.ca/legdocs/mmis/2019/cc/bgrd/backgroundfile-134738.pdf

Communications (City Council)

(June 18, 2019) Petition from Councillor Paula Fletcher, Ward 14, Toronto-Danforth, headed "Stop! Keep Our Crossing Guards!", containing the signatures of approximately 767 persons, filed during the Routine Matters portion of the meeting (CC.New)

Motions (City Council)

1 - Motion to Amend Item (Additional) moved by Councillor Paula Fletcher (Carried)

That:

 

1. City Council direct the General Manager, Transportation Services, to enforce the requirements of Request for Proposal 9148-19-0114 so that the existing school crossing guards, currently employed by Toronto Police Service, are given the first opportunity to be hired by the two new City vendors, provided they meet the qualifications outlined in the Request for Proposal. 

 

2. City Council direct the General Manager, Transportation Service, to take all actions possible to ensure Carraway Inc. and A.S.P. Inc. hire the existing school crossing guards and assign them to their current locations, with the following steps to occur after the award of the vendor contracts:

 

a. the City and Toronto Police Service reach out to the existing guards and connect them with the vendors for the purpose of rehiring them if the guards meet the requirements;


b. each vendor will receive from Toronto Police Services the contact information for the existing guards in the area they will serve for the explicit purpose of contacting them regarding next steps in the hiring process;

 

c.  Toronto Police Service and the City will send a letter to each guard advising them about the selected vendors and that these vendors will reach out to them directly;

 

d. the vendors will reach out to the existing guards directly as soon as possible to ensure hiring is complete in time for the start of the 2019-2020 school year; and

  

e. the vendors will also identify the assigned location of the guards in order to make every effort to retain hired existing guards in their current locations and the June 28 application deadline is eliminated.

 

3. City Council direct the General Manager, Transportation Services, to make a status report to the October 2 and 3 meeting of City Council on the status of the transition of the School Crossing Guard program, including the number of existing guards who have been retained by the contractors in their existing locations.

Vote (Amend Item (Additional)) Jun-19-2019 5:56 PM

Result: Carried Majority Required - IE5.5 - Fletcher - motion 1
Total members that voted Yes: 23 Members that voted Yes are Paul Ainslie, Ana Bail„o, Brad Bradford, Shelley Carroll, Mike Colle, Gary Crawford, Joe Cressy, John Filion, Paula Fletcher, Michael Ford, Mark Grimes, Stephen Holyday, Cynthia Lai, Mike Layton, Josh Matlow, Jennifer McKelvie, Denzil Minnan-Wong, Frances Nunziata (Chair), James Pasternak, Gord Perks, Anthony Perruzza, Jaye Robinson, John Tory
Total members that voted No: 0 Members that voted No are
Total members that were Absent: 3 Members that were absent are Jim Karygiannis, Michael Thompson, Kristyn Wong-Tam

2 - Motion to Amend Item (Additional) moved by Deputy Mayor Denzil Minnan-Wong (Amended)

That:

 

1.  City Council direct the General Manager, Transportation Services to impose a moratorium on all new location requests for crossing guards until:

 

a.  the new Warrant process is in place; and

 

b.  the General Manager, Transportation Services reports back to City Council on a cost sharing arrangement with the local school boards in providing new or enhanced school crossing guard services.

  
2.  City Council direct the General Manager, Transportation Services to report to the Infrastructure and Environment Committee on the feasibility and cost savings to be realized by removing the lunch hour shift from the School Crossing Guard Program.

 

Part 1 of motion 2 by Deputy Mayor Minnan-Wong lost on a revote.

Vote (Amend Item (Additional)) Jun-19-2019 5:57 PM

Result: Carried Majority Required - IE5.5 - Minnan-Wong - motion 2 Part 1 only
Total members that voted Yes: 14 Members that voted Yes are Brad Bradford, Mike Colle, Gary Crawford, Michael Ford, Mark Grimes, Stephen Holyday, Cynthia Lai, Jennifer McKelvie, Denzil Minnan-Wong, Frances Nunziata (Chair), James Pasternak, Anthony Perruzza, Jaye Robinson, John Tory
Total members that voted No: 9 Members that voted No are Paul Ainslie, Ana Bail„o, Shelley Carroll, Joe Cressy, John Filion, Paula Fletcher, Mike Layton, Josh Matlow, Gord Perks
Total members that were Absent: 3 Members that were absent are Jim Karygiannis, Michael Thompson, Kristyn Wong-Tam

Vote (Amend Item (Additional)) Jun-19-2019 5:58 PM

Result: Carried Majority Required - IE5.5 - Minnan-Wong - motion 2 Part 2 only
Total members that voted Yes: 15 Members that voted Yes are Ana Bail„o, Brad Bradford, Shelley Carroll, Mike Colle, Gary Crawford, Michael Ford, Stephen Holyday, Cynthia Lai, Jennifer McKelvie, Denzil Minnan-Wong, Frances Nunziata (Chair), Gord Perks, Anthony Perruzza, Jaye Robinson, John Tory
Total members that voted No: 8 Members that voted No are Paul Ainslie, Joe Cressy, John Filion, Paula Fletcher, Mark Grimes, Mike Layton, Josh Matlow, James Pasternak
Total members that were Absent: 3 Members that were absent are Jim Karygiannis, Michael Thompson, Kristyn Wong-Tam

Vote (Amend Item (Additional)) Jun-19-2019 6:07 PM

Result: Lost Majority Required - IE5.5 - Minnan-Wong - motion 2 Part 1 only - REVOTE
Total members that voted Yes: 10 Members that voted Yes are Mike Colle, Gary Crawford, Michael Ford, Stephen Holyday, Cynthia Lai, Denzil Minnan-Wong, Frances Nunziata (Chair), James Pasternak, Jaye Robinson, John Tory
Total members that voted No: 13 Members that voted No are Paul Ainslie, Ana Bail„o, Brad Bradford, Shelley Carroll, Joe Cressy, John Filion, Paula Fletcher, Mark Grimes, Mike Layton, Josh Matlow, Jennifer McKelvie, Gord Perks, Anthony Perruzza
Total members that were Absent: 3 Members that were absent are Jim Karygiannis, Michael Thompson, Kristyn Wong-Tam

Motion to Reconsider Vote moved by Councillor Jennifer McKelvie (Carried)

That in accordance with the provisions of Chapter 27, Council Procedures, City Council reconsider the vote on Part 1 only of motion 2 by Deputy Mayor Minnan-Wong.


3 - Motion to Amend Item (Additional) moved by Councillor Mike Colle (Carried)

That City Council request the General Manager, Transportation Services to report to the Infrastructure and Environment Committee, one year after the transfer of the School Crossing Guard Program, with an  assessment of the cost, effectiveness and safety aspects of the program.

Vote (Amend Item (Additional)) Jun-19-2019 5:59 PM

Result: Carried Majority Required - IE5.5 - Colle - motion 3
Total members that voted Yes: 22 Members that voted Yes are Paul Ainslie, Ana Bail„o, Brad Bradford, Shelley Carroll, Mike Colle, Gary Crawford, Joe Cressy, John Filion, Michael Ford, Mark Grimes, Stephen Holyday, Cynthia Lai, Mike Layton, Josh Matlow, Jennifer McKelvie, Denzil Minnan-Wong, Frances Nunziata (Chair), James Pasternak, Gord Perks, Anthony Perruzza, Jaye Robinson, John Tory
Total members that voted No: 1 Members that voted No are Paula Fletcher
Total members that were Absent: 3 Members that were absent are Jim Karygiannis, Michael Thompson, Kristyn Wong-Tam

Vote (Amend Item (Additional)) Jun-19-2019 6:00 PM

Result: Carried Majority Required - IE5.5 - Colle - motion 3 - REVOTE
Total members that voted Yes: 23 Members that voted Yes are Paul Ainslie, Ana Bail„o, Brad Bradford, Shelley Carroll, Mike Colle, Gary Crawford, Joe Cressy, John Filion, Paula Fletcher, Michael Ford, Mark Grimes, Stephen Holyday, Cynthia Lai, Mike Layton, Josh Matlow, Jennifer McKelvie, Denzil Minnan-Wong, Frances Nunziata (Chair), James Pasternak, Gord Perks, Anthony Perruzza, Jaye Robinson, John Tory
Total members that voted No: 0 Members that voted No are
Total members that were Absent: 3 Members that were absent are Jim Karygiannis, Michael Thompson, Kristyn Wong-Tam

Motion to Reconsider Vote moved by Councillor Michael Ford (Carried)

That in accordance with the provisions of Chapter 27, Council Procedures, City Council reconsider the vote on motion 3 by Councillor Colle.


4 - Motion to Amend Item (Additional) moved by Councillor James Pasternak (Carried)

That:

 

1. City Council direct the General Manager, Transportation Services to ensure that school crossing guards are assigned City-approved reflective safety clothing which includes the City of Toronto logo. 

 

2. City Council direct the General Manager, Transportation Services to report to the Infrastructure and Environment Committee on a strategy and road map for the development of a school student drop-off and pick-up safety plan, which would be developed by the local school principals and school boards in consultation with the General Manager, Transportation Services and the Toronto Police Service. 

 

3. City Council direct the General Manager, Transportation Services to ensure that crossing guard site-approval criteria not impede the ability of smaller schools, located in residential neighbourhoods, from being approved for a crossing guard.

Vote (Amend Item (Additional)) Jun-19-2019 6:01 PM

Result: Carried Majority Required - IE5.5 - Pasternak - motion 4 Part 1 only
Total members that voted Yes: 22 Members that voted Yes are Ana Bail„o, Brad Bradford, Shelley Carroll, Mike Colle, Gary Crawford, Joe Cressy, John Filion, Paula Fletcher, Michael Ford, Mark Grimes, Stephen Holyday, Cynthia Lai, Mike Layton, Josh Matlow, Jennifer McKelvie, Denzil Minnan-Wong, Frances Nunziata (Chair), James Pasternak, Gord Perks, Anthony Perruzza, Jaye Robinson, John Tory
Total members that voted No: 1 Members that voted No are Paul Ainslie
Total members that were Absent: 3 Members that were absent are Jim Karygiannis, Michael Thompson, Kristyn Wong-Tam

Vote (Amend Item (Additional)) Jun-19-2019 6:02 PM

Result: Carried Majority Required - IE5.5 - Pasternak- motion 4 Part 2 only
Total members that voted Yes: 15 Members that voted Yes are Paul Ainslie, Ana Bail„o, Brad Bradford, Joe Cressy, Paula Fletcher, Michael Ford, Mark Grimes, Stephen Holyday, Cynthia Lai, Mike Layton, Josh Matlow, Jennifer McKelvie, Frances Nunziata (Chair), James Pasternak, John Tory
Total members that voted No: 8 Members that voted No are Shelley Carroll, Mike Colle, Gary Crawford, John Filion, Denzil Minnan-Wong, Gord Perks, Anthony Perruzza, Jaye Robinson
Total members that were Absent: 3 Members that were absent are Jim Karygiannis, Michael Thompson, Kristyn Wong-Tam

Vote (Amend Item (Additional)) Jun-19-2019 6:09 PM

Result: Carried Majority Required - IE5.5 - Pasternak - motion 4 Part 3 only
Total members that voted Yes: 16 Members that voted Yes are Paul Ainslie, Ana Bail„o, Brad Bradford, Shelley Carroll, Gary Crawford, Joe Cressy, Paula Fletcher, Mark Grimes, Cynthia Lai, Mike Layton, Josh Matlow, Jennifer McKelvie, Frances Nunziata (Chair), James Pasternak, Anthony Perruzza, John Tory
Total members that voted No: 7 Members that voted No are Mike Colle, John Filion, Michael Ford, Stephen Holyday, Denzil Minnan-Wong, Gord Perks, Jaye Robinson
Total members that were Absent: 3 Members that were absent are Jim Karygiannis, Michael Thompson, Kristyn Wong-Tam
Ruling by Speaker Frances Nunziata
Speaker Nunziata ruled Part 3 of motion 4 by Councillor Pasternak redundant due to Council's adoption of Part 1 of motion 2 by Deputy Mayor Minnan-Wong.

Speaker Nunziata subsequently ruled Part 3 of motion 4 by Councillor Pasternak in order as Part 1 of motion 2 by Deputy Mayor Minnan-Wong lost on a revote.


5 - Motion to Amend Item (Additional) moved by Councillor Shelley Carroll (Lost)

That City Council direct that private schools in the City of Toronto be required to pay the cost of their own crossing guards.

Vote (Amend Item (Additional)) Jun-19-2019 6:10 PM

Result: Lost Majority Required - IE5.5 - Carroll - motion 5
Total members that voted Yes: 4 Members that voted Yes are Shelley Carroll, Denzil Minnan-Wong, Gord Perks, Jaye Robinson
Total members that voted No: 19 Members that voted No are Paul Ainslie, Ana Bail„o, Brad Bradford, Mike Colle, Gary Crawford, Joe Cressy, John Filion, Paula Fletcher, Michael Ford, Mark Grimes, Stephen Holyday, Cynthia Lai, Mike Layton, Josh Matlow, Jennifer McKelvie, Frances Nunziata (Chair), James Pasternak, Anthony Perruzza, John Tory
Total members that were Absent: 3 Members that were absent are Jim Karygiannis, Michael Thompson, Kristyn Wong-Tam

Motion to Adopt Item as Amended (Carried)

Vote (Adopt Item as Amended) Jun-19-2019 6:11 PM

Result: Carried Majority Required - IE5.5 - Adopt the item as amended
Total members that voted Yes: 20 Members that voted Yes are Paul Ainslie, Ana Bail„o, Brad Bradford, Shelley Carroll, Gary Crawford, Joe Cressy, John Filion, Paula Fletcher, Michael Ford, Mark Grimes, Cynthia Lai, Mike Layton, Josh Matlow, Jennifer McKelvie, Frances Nunziata (Chair), James Pasternak, Gord Perks, Anthony Perruzza, Jaye Robinson, John Tory
Total members that voted No: 3 Members that voted No are Mike Colle, Stephen Holyday, Denzil Minnan-Wong
Total members that were Absent: 3 Members that were absent are Jim Karygiannis, Michael Thompson, Kristyn Wong-Tam

Point of Privilege by Councillor Josh Matlow

Councillor Matlow, rising on a Point of Privilege, stated that Deputy Mayor Minnan-Wong's comment that Councillor Matlow did not have the capacity to understand the Deputy Mayor's motion is unreasonable. 


Point of Order by Councillor Gord Perks

Councillor Perks, rising on a Point of Order, asked the Speaker to rule whether Part 3 of motion 4 by Councillor Pasternak was redundant due to the adoption of Part 1 of motion 2 by Deputy Mayor Minnan-Wong.


Point of Order by Councillor Jaye Robinson

Councillor Robinson, rising on a Point of Order, stated that too much time had passed to take a revote on Part 1 of motion 2 by Deputy Mayor Minnan-Wong.

Ruling by Speaker Frances Nunziata
Speaker Nunziata accepted the Point of Order and ruled that Council had voted to reconsider the vote on Part 1 of motion 2 by Deputy Mayor Minnan-Wong.

Rulings (City Council)

Ruling by Speaker Frances Nunziata
Speaker Nunziata ruled that Councillor Colle should only ask clarifying questions of Councillor Pasternak on Councillor Pasternak's motion.

IE5.5 - School Crossing Guard Program Update and Results of the Request for Proposal 9148-19-0114 for the Provision of School Crossing Guard Services

Decision Type:
ACTION
Status:
Amended
Wards:
All

Committee Recommendations

The Infrastructure and Environment Committee recommends that:

 

1. City Council authorize the General Manager, Transportation Services to negotiate, enter into, and execute an agreement with Carraway Inc., being the highest overall scoring proponent meeting the requirements of RFP 9148-19-0114 to provide School Crossing Guard Services at multiple locations in the City of Toronto for the South and East Zones for two (2) years from date of award to July 31, 2021 in the amount of $28,326,240.00 net of all taxes and charges ($28,824,781.82 net of HST recoveries) with an option to renew, on the sole discretion of the General Manager, Transportation Services, and subject to budget approval, for two (2) separate one-year periods in the amount of  $14,588,013.60 net of all taxes and charges ($14,844,762.64 net of HST recoveries) in Option Year 1 and in the amount of $15,025,654.01 net of all taxes and charges ($15,290,105.52 net of HST recoveries) in Option Year 2, which includes an estimate of annual cost adjustments per year starting Option Year 1, with the potential total cost of $57,939,907.61 net of all taxes and charges ($58,959,649.98 net of HST recoveries), in accordance with terms and conditions as set out in the RFP and any other terms and conditions satisfactory to the General Manager, Transportation Services, and in a form satisfactory to the City Solicitor.

 

2. City Council authorize the General Manager, Transportation Services to negotiate, enter into, and execute an agreement with A.S.P. Inc., being the second highest overall scoring proponent meeting the requirements of RFP 9148-19-0114 to provide School Crossing Guard Services at multiple locations in the City of Toronto for the North and West Zones for two (2) years from date of award to July 31, 2021 in the amount of $19,674,727.20 net of all taxes and charges ($20,021,002.40 net of HST recoveries) with an option to renew, on the sole discretion of the General Manager, Transportation Services, and subject to budget approval, for two (2) separate one-year periods in the amount of $10,132,484.51 net of all taxes and charges ($10,310,816.24 net of HST recoveries) in Option Year 1 and in the amount of $10,436,459.04 net of all taxes and charges ($10,620,140.72 net of HST recoveries) in Option Year 2, which includes an estimate of annual cost adjustments per year starting Option Year 1, with the potential total cost of $40,243,670.75 net of all taxes and charges ($40,951,959.36 net of HST recoveries), in accordance with terms and conditions as set out in the RFP and any other terms and conditions satisfactory to the General Manager, Transportation Services, and in a form satisfactory to the City Solicitor.

 

3. City Council amend the 2019 Approved Operating Budget for Transportation Services by reallocating $1,800,000 gross and net, from Right-of-Way Maintenance ($200,000 gross and net) within the Road and Sidewalk Management Service, and Traffic Signs and Pavement Markings ($1,600,000 gross and net) within the Transportation Safety & Operations Service, to the School Crossing Guard program within the Transportation Safety and Operations Service. 

 

4. City Council authorize that $1,600,000 of the Traffic Signs and Pavement Markings program be transferred to the Transportation capital program, pending a 2019 Approved Capital Budget reallocation report for Transportation Services later in 2019 to accommodate funding required for the transfer.

 

5. City Council amend the 2019 Approved Operating Budget for Non-Program Expense by transferring $450,000 gross and net, and $3,393,694 Non-Program Capital and Corporate Financing gross and net budget to the School Crossing Guard program within the Transportation Safety and Operations Service for a total transfer of $3,843,694 gross and net to the 2019 Approved Operating Budget for Transportation Services.

Decision Advice and Other Information

The Planning and Infrastructure Committee:

 

1.  Requested the General Manager, Transportation Services, in consultation with the Chief Financial Officer and Treasurer, to report directly to City Council on the true costs of the School Crossing Guard Program and transferring the budget for the program from the Toronto Police Service's budget to the Transportation Services budget.

 

2.  Requested the General Manager, Transportation Services to report directly to City Council on a cost sharing arrangement with the local school boards in providing a new or enhanced school crossing guard services.

Origin

(May 22, 2019) Report from the General Manager, Transportation Services and the Chief Purchasing Officer

Summary

In November 2017, City Council approved the transfer of the School Crossing Guard Program from Toronto Police Service to Transportation Services, with long-term services to be provided through a third-party service provider starting August 1, 2019. During the transition for the 2018-2019 school year, Toronto Police Service continued to provide oversight of the program while Transportation Services provided short-term emergency backfill services (through vendors) to address absent school crossing guards. This has provided valuable operational knowledge for Transportation Services to better understand the resources needed to manage the program and how to best structure the upcoming solicitation to meet all the requirements of providing these services successfully in the long-term.  

 

The transition from Toronto Police Service to Transportation Services represents an opportunity for more oversight of the School Crossing Guard Program, its reliability and its positioning within the realm of Vision Zero activities focused on the safety of children.

 

The purpose of this report is to:

- provide an overall progress update on the transition of the program,
- advise on the results of the RFP for the provision of School Crossing Guard Services,
- request authority to amend the 2019 Approved Operation Budget for Transportation Services to fund the 2019 requirements of the contracts, and
- request authority to award the contracts to the recommended bidders.

Background Information

(May 22, 2019) Report from the General Manager, Transportation Services and the Chief Purchasing Officer on School Crossing Guard Program Update and Results of the Request for Proposal 9148-19-0114 for the Provision of School Crossing Guard Services
https://www.toronto.ca/legdocs/mmis/2019/ie/bgrd/backgroundfile-133407.pdf
Attachment 1: New School Crossing Guard Location Request Approval Process
https://www.toronto.ca/legdocs/mmis/2019/ie/bgrd/backgroundfile-133408.pdf
Attachment 2: School Crossing Guard Zone Map
https://www.toronto.ca/legdocs/mmis/2019/ie/bgrd/backgroundfile-133409.pdf
Attachment 3: Attestation Report from the Fairness Monitor
https://www.toronto.ca/legdocs/mmis/2019/ie/bgrd/backgroundfile-133410.pdf
(May 8, 2019) Report from the General Manager, Transportation Services and the Chief Purchasing Officer on School Crossing Guard Program Update and Results of the Request for Proposal 9148-19-0114 for the Provision of School Crossing Guard Services - Notice of Pending Report
https://www.toronto.ca/legdocs/mmis/2019/ie/bgrd/backgroundfile-132907.pdf

Motions

1 - Motion to Amend Item moved by Councillor Denzil Minnan-Wong (Carried)

That:

 

The General Manager, Transportation Services, in consultation with the Chief Financial Officer and Treasurer, report directly to City Council on the true costs of the School Crossing Guard Program and transferring the budget for the program from the Toronto Police Service's budget to the Transportation Services budget.

 


2 - Motion to Amend Item moved by Councillor Denzil Minnan-Wong (Carried)

That:

 

The General Manager, Transportation Services report directly to City Council on a cost sharing arrangement with the local school boards in providing a new or enhanced school crossing guard services.


3 - Motion to Adopt Item as Amended moved by Councillor James Pasternak (Carried)
Source: Toronto City Clerk at www.toronto.ca/council