Item - 2019.GL9.16

The General Government and Licensing Committee recommends that:

1.  City Council authorize the Chief Technology Officer to negotiate and enter into a non-competitive agreement with SAP Canada Inc. to procure SAP proprietary software licenses for the SAP Enterprise HANA solution in the amount of $957,419 net of Harmonized Sales Tax ($974,270 net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the Chief Technology Officer and in a form satisfactory to the City Solicitor.

The purpose of this report is to request City Council authority to enter into a non-competitive contract with SAP Canada Inc. to procure SAP proprietary software licenses for the SAP Enterprise HANA solution of the City's Database Migration Strategy in the amount of $957,419 net of Harmonized Sales Tax ($974,270 net of Harmonized Sales Tax recoveries).

The City's existing SAP Platform currently uses an Oracle database, which limits the City's capabilities to provide analytics via SAP technologies. Procuring HANA Enterprise software licenses will replace the existing Oracle database and will allow for full capabilities of the SAP Enterprise HANA. SAP Enterprise HANA provides full support for advanced analytics that can be leveraged across the enterprise.

City Council approval is required in accordance with the City of Toronto Municipal Code Chapter 195, Purchasing By-law, where the current non-competitive procurement request exceeds the Chief Purchasing Officer's authority of the cumulative five-year commitment limit under Article 7, Section 195-7.3D of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority, as per the City of Toronto Municipal Code Chapter 71, Financial Control By-law, Section 71-11A.