Item - 2019.GL8.12

The General Government and Licensing Committee recommends that:  

1.  City Council authorize the Executive Director, Corporate Real Estate Management, to negotiate and execute a non-competitive contract with Siemens Canada Limited to furnish all labour, materials, equipment, and supervision for the upgrades of the existing Apogee building automation system at Metro Hall, located at 55 John Street, in the amount of $988,553 net of Harmonized Sales Tax ($1,005,952 net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor.

The purpose of this report is to request authorization for Corporate Real Estate Management to negotiate and enter into a non-competitive contract with Siemens Canada Limited (Siemens) to furnish all labour, materials, equipment, and supervision for the upgrades of the existing Apogee building automation system at Metro Hall, located at 55 John Street, in the amount of $988,553 net of Harmonized Sales Tax ($1,005,952 net of Harmonized Sales Tax recoveries). A building automation system is a centralized, networked system of electronic hardware and software that controls and monitors a building's facility systems, including but not limited to heating, ventilation and air conditioning, and lighting.

Siemens is the sole authorized manufacturer, supplier, and service provider of the Apogee building automation system. Siemens also does not license intellectual property such as software diagnostics and diagnostic tools used in the maintenance, service, and troubleshooting of the Apogee building automation system to other parties.

City Council approval is required in accordance with the City of Toronto Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority, as per the City of Toronto Municipal Code Chapter 71, Financial Control, Section 71-11A.