Item - 2019.GL6.23

The General Government and Licensing Committee:

1.  In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Non-Competitive Contract Number 47015908 issued to the YMCA of Greater Toronto for the exclusive catering services at Metro Hall, located at 55 John Street, by an additional amount of $50,000 net of all applicable taxes and charges ($50,880 net of Harmonized Sales Tax recoveries), revising the current contract value from $500,000 to $550,000 net of all applicable taxes and charges ($559,680 net of Harmonized Sales Tax recoveries), under the same terms and conditions of the existing agreement and in a form satisfactory to the City Solicitor.

The purpose of this report is to seek authority to amend Non-Competitive Contract Number 47015908 issued to the YMCA of Greater Toronto for the exclusive catering services at Metro Hall (55 John Street) by an additional amount of $50,000 net of all applicable taxes and charges ($50,880 net of Harmonized Sales Tax recoveries), revising the current contract value from $500,000 to $550,000 net of all applicable taxes and charges ($559,680 net of Harmonized Sales Tax recoveries).

In 2009, the City of Toronto executed a lease agreement with the YMCA of Greater Toronto (YMCA) for portions of the basement, ground, and third floors of Metro Hall (55 John Street). The lease agreement contained a provision that designated the YMCA as the exclusive provider of catering services within Metro Hall, subject to a few exceptions. The original lease agreement expired in 2014, but was subsequently renewed for an additional five-year term; accordingly, the current lease agreement expires on December 31, 2019 with no option to renew.

To fulfil the terms of the lease, the City entered into a non-competitive contract for $500,000 with the YMCA for the exclusive catering services within Metro Hall. City divisions have used this contract to obtain catering services for events held within Metro Hall. Attachment 1 provides a breakdown of divisional spending against this contract by 31 divisions since it was established in May 2011. As of May 22, 2019, total spending against the contract totalled $470,009, with annual spending averaging approximately $60,000.

To ensure that the City can continue to meet its contractual obligations with respect to the YMCA's exclusive catering rights, a contract amendment is required to ensure sufficient contract authority remains available for the duration of the current lease agreement. A new contract for catering services will be obtained (if required), pending the execution of a new lease agreement.