Item - 2019.GL6.20

The General Government and Licensing Committee:

1.  In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Purchase Order Number 47020285 to provide continuity of service for the supply and delivery of approved office seating and related services until July 31, 2020 by an additional amount of $1,500,000 net of all applicable taxes and charges ($1,526,400 net of Harmonized Sales Tax recoveries), adjusting the current Purchase Order value from $2,250,000 to $3,250,000 net of all applicable taxes and charges ($3,307,200 net of Harmonized Sales Tax recoveries).

The purpose of this report is to request authority, amend the value, and extend the current end date for Purchase Order Number 47020285 issued to Ergo Industrial Seating Systems Incorporated for the supply of office seating and related services. This amendment will ensure ongoing alignment with the Province of Ontario's Vendor of Record Contract Agreement with the Vendor, which the City leverages to achieve the best possible pricing and savings on the supply of office seating and ensure that planned and approved projects can proceed. The Province of Ontario has recently extended the final option year term to July 31, 2020.

The total Purchase Order Amendment being requested to ensure alignment with the Province's contract for the final term ending July 31, 2020 is for an additional amount of $1,500,000 net of all applicable taxes and charges ($1,526,400 net of Harmonized Sales Tax recoveries) which adjusts the current contract value from $2,250,000 net of all taxes and charges, $2,542,500 including taxes and charges ($2,289,600 net of Harmonized Sales Tax recoveries) to $3,250,000 net of all taxes and charges, $3,672,500 including taxes and charges ($3,307,200 net of Harmonized Sales Tax recoveries).

Furniture requirements are based on the needs of all Programs and Agencies. This includes needs as a result of lifecycle replacement forecasts, the acquisition of new items, and items identified for ergonomic purposes. Programs and Agencies are required to budget furniture needs with justifications in the annual Operating and Capital Budget Submissions. Additionally, this requested amendment will ensure that there is no interruption to the supply of office seating for the City, as this contract represents the primary source of office chairs for City divisions.