Item - 2019.EX3.4

City Council on March 27 and 28, 2019, adopted the following:

1.  City Council establish the following Council Advisory Bodies for the term ending November 30, 2022 or until their mandate is completed within the 2018 to 2022 term:

a.  Aboriginal Affairs Advisory Committee;

b.  Film, Television and Digital Media Board;

c.  Toronto Francophone Affairs Advisory Committee; and

d.  Toronto Music Advisory Committee.

2.  City Council amend the composition of the Toronto Music Advisory Committee in Attachment 4 to the report (March 7, 2019) from the City Manager so that one of the City Council Member positions is the Chair of the Economic and Community Development Committee.

3.  City Council amend the Terms of Reference for the Aboriginal Affairs Advisory Committee, the Toronto Francophone Affairs Advisory Committee, and the Toronto Music Advisory Committee by adding to Part 1, Section C (Governance) the following:

and provide a mid-term and end-of-term report to the Advisory Committee's designated Standing Committee on its progress, including key achievements and activities.

4. City Council amend the Terms of Reference for the Film, Television and Digital Media Board:

a. to reflect that the new name of the Advisory body is the Film, Television and Digital Media Board; and

b. by amending Part 7 to now read as follows: 

7.  When not able to attend a meeting, representatives of FilmOntario and the Computer Animation Studios of Ontario may send a designate.  The Board members appointed by City Council must inform the Board Co-Chairs and Clerk in writing of the absence, and the individual who will be their organization's designate for the meeting no less than five business days prior to the date of the scheduled meeting.

Once the Co-Chairs and Clerk have been informed in writing, the designate will be a Member of the Board and assume all of the responsibilities and privileges of a Member for that meeting.

5.  City Council approve the Terms of Reference attached in Attachments 1, 2, 3, and 4 to the report (March 7, 2019) from the City Manager for the Council Advisory Bodies in Part 1 above, as amended by Parts 2 to 4 above.

6.  City Council approve the amended Terms of Reference for the Toronto Accessibility Advisory Committee in Attachment 5 to the report (March 7, 2019) from the City Manager.

7.  City Council approve and direct that all meetings of Council Advisory Bodies be held in accordance with the Simplified Rules of Procedure for Advisory Bodies in Attachment 6 to the report (March 7, 2019) from the City Manager.