Item - 2019.EX11.24

Tracking Status

  • City Council adopted this item on December 17, 2019 with amendments.
  • This item was considered by the Executive Committee on December 11, 2019 and adopted without amendment. It will be considered by City Council on December 17, 2019.
  • See also RA9.4

EX11.24 - Relocation of the Etobicoke Civic Centre

Decision Type:
ACTION
Status:
Amended
Wards:
All

City Council Decision

City Council on December 17 and 18, 2019, adopted the following:

 

1.  City Council authorize CreateTO to proceed with Phase Three of the Major Capital Project Approval Process, including Detail Design, Contract Documents and Tender, in consultation with the Deputy City Manager, Corporate Services.

 

2.  City Council direct the Deputy City Manager, Corporate Services, the Chief Financial Officer and Treasurer, and CreateTO to review opportunities to address the projected capital funding gap through future year budget processes, including the following options:

 

a.  exchange the use of unplanned office space in the new Etobicoke Civic Centre to the Toronto District School Board in return for the Toronto District School Board lands adjacent to the existing Etobicoke Civic Centre;

 

b.  identify third-party tenants to occupy unplanned office space in new Etobicoke Civic Centre and the potential to use such revenue sources to secure recoverable debt;

 

c.  identify other sources of capital including grants and financing programs available from the Provincial and Federal Governments; and

 

d.  maximize density opportunities within the appropriate City Planning context on City-owned property at Bloor/Islington, Westwood Theatre Lands and current Etobicoke Civic Centre.

 

3. City Council direct the Deputy City Manager, Corporate Services, in collaboration with CreateTO, to apply ModernTO standards in planning office space requirements at the new Etobicoke Civic Centre.

 

4.  City Council direct the Deputy City Manager, Corporate Services, in consultation with the Chief Executive Officer, CreateTO, to:

 

a. include options to sever and accelerate plans for a new community centre, library and child care at the new civic centre site for consideration in future reports; and

  

b. develop construction cost risk transfer and mitigation options and controls for the procurement and execution phases.

 

5. City Council direct the Deputy City Manager, Corporate Services and CreateTO to consult with relevant stakeholders regarding the Etobicoke Civic Centre relocation initiative, including members of the Etobicoke York Community Council and impacted City Divisions, Agencies and Corporations.

 

6. City Council direct CreateTO, in consultation with the Deputy City Manager, Corporate Services, to report back to the Board of Directors of CreateTO and City Council in the fourth quarter of 2021 on the results of the Phase Three work, including tendered cost estimates, proposed funding model, and final business case including complete financials for the overall project with the recommended contract award.

Background Information (Committee)

(November 25, 2019) Letter from the Board of Directors of CreateTO on Relocation of the Etobicoke Civic Centre - Update and Next Steps
https://www.toronto.ca/legdocs/mmis/2019/ex/bgrd/backgroundfile-140635.pdf
(November 15, 2019) Report from the Chief Executive Officer, CreateTO on the Relocation of the Etobicoke Civic Centre - Update and Next Steps
https://www.toronto.ca/legdocs/mmis/2019/ex/bgrd/backgroundfile-140636.pdf
Attachment 1 - Schematic Design/Built Form Rendering
https://www.toronto.ca/legdocs/mmis/2019/ex/bgrd/backgroundfile-140637.pdf
Attachment 2 - Westwood Theatre Lands Block Plan
https://www.toronto.ca/legdocs/mmis/2019/ex/bgrd/backgroundfile-140638.pdf

Motions (City Council)

1 - Motion to Amend Item (Additional) moved by Councillor Stephen Holyday (Amended)

That City Council direct the Deputy City Manager, Corporate Services in consultation with the Chief Executive Officer, CreateTO to:

 

a. include options to sever and accelerate plans for a new community centre, library and child care at the new civic centre site for consideration in future reports;

 

b. incorporate modular and standardized design options to contain capital and operating costs for consideration in future reports; and

 

c. develop construction cost risk transfer and mitigation options and controls for the procurement and execution phases.

 

Part b of motion 1 lost.

Vote (Amend Item (Additional)) Dec-18-2019 10:05 AM

Result: Lost Majority Required - EX11.24 - Holyday - motion 1 Part b only
Total members that voted Yes: 9 Members that voted Yes are Paul Ainslie, Brad Bradford, Joe Cressy, Michael Ford, Stephen Holyday, Mike Layton, Josh Matlow, Frances Nunziata (Chair), James Pasternak
Total members that voted No: 11 Members that voted No are Ana Bail„o, Mike Colle, Gary Crawford, John Filion, Paula Fletcher, Mark Grimes, Jennifer McKelvie, Gord Perks, Michael Thompson, John Tory, Kristyn Wong-Tam
Total members that were Absent: 6 Members that were absent are Shelley Carroll, Jim Karygiannis, Cynthia Lai, Denzil Minnan-Wong, Anthony Perruzza, Jaye Robinson

Vote (Amend Item (Additional)) Dec-18-2019 10:06 AM

Result: Carried Majority Required - EX11.24 - Holyday - motion 1 - balance of the motion
Total members that voted Yes: 20 Members that voted Yes are Paul Ainslie, Ana Bail„o, Brad Bradford, Mike Colle, Gary Crawford, Joe Cressy, John Filion, Paula Fletcher, Michael Ford, Mark Grimes, Stephen Holyday, Mike Layton, Josh Matlow, Jennifer McKelvie, Frances Nunziata (Chair), James Pasternak, Gord Perks, Michael Thompson, John Tory, Kristyn Wong-Tam
Total members that voted No: 0 Members that voted No are
Total members that were Absent: 6 Members that were absent are Shelley Carroll, Jim Karygiannis, Cynthia Lai, Denzil Minnan-Wong, Anthony Perruzza, Jaye Robinson

Motion to Adopt Item as Amended (Carried)

EX11.24 - Relocation of the Etobicoke Civic Centre

Decision Type:
ACTION
Status:
Adopted
Wards:
All

Committee Recommendations

The Executive Committee recommends that:

 

1.  City Council authorize CreateTO to proceed with Phase Three of the Major Capital Project Approval Process, including Detail Design, Contract Documents and Tender, in consultation with the Deputy City Manager, Corporate Services.

 

2.  City Council direct the Deputy City Manager, Corporate Services, the Chief Financial Officer and Treasurer, and CreateTO to review opportunities to address the projected capital funding gap through future year budget processes, including the following options:

 

a.  exchange the use of unplanned office space in the new Etobicoke Civic Centre to the Toronto District School Board in return for the Toronto District School Board lands adjacent to the existing Etobicoke Civic Centre;

 

b.  identify third-party tenants to occupy unplanned office space in new Etobicoke Civic Centre and the potential to use such revenue sources to secure recoverable debt;

 

c.  identify other sources of capital including grants and financing programs available from the Provincial and Federal Governments; and

 

d.  maximize density opportunities within the appropriate City Planning context on City-owned property at Bloor/Islington, Westwood Theatre Lands, and current Etobicoke Civic Centre.

 

3. City Council direct the Deputy City Manager, Corporate Services, in collaboration with CreateTO, to apply ModernTO standards in planning office space requirements at the new Etobicoke Civic Centre.

 

4. City Council direct the Deputy City Manager, Corporate Services and CreateTO to consult with relevant stakeholders regarding the Etobicoke Civic Centre relocation initiative, including members of the Etobicoke York Community Council and impacted City Divisions, Agencies and Corporations.

 

5. City Council direct CreateTO, in consultation with the Deputy City Manager, Corporate Services, to report back to the Board of Directors of CreateTO and City Council in the fourth quarter of 2021 on the results of the Phase Three work, including tendered cost estimates, proposed funding model, and final business case including complete financials for the overall project with the recommended contract award.

Origin

(November 25, 2019) Letter from the Board of Directors of CreateTO

Summary

At its meeting on November 25, 2019, the Board of Directors of CreateTO considered Item RA9.4 - Relocation of the Etobicoke Civic Centre - Update and Next Steps and made recommendations to City Council.

 

The purpose of the report (November 15, 2019) from the Chief Executive Officer, CreateTO is to inform the Board of Directors of CreateTO (the "Board") and City Council regarding the results of the work completed for Phase Two of the Major Capital Project Approval Process and to request City Council approval to proceed with Phase Three at a cost of $26.13 million, including Detail Design, Contract Documents and Tender. Upon receipt of a positive recommendation by the Board, this report will be transmitted to City Council for approval.

 

This report seeks to reinforce the Board and City Council's commitment to relocate the existing, outdated Etobicoke Civic Centre to the Westwood Theatre Lands as an integral City Building initiative. The establishment of this new civic centre will provide much needed services for a growing West District and act as a catalyst for revitalization of the Etobicoke City Centre. Additional social, economic, and financial benefits include:

 

- New civic and community infrastructure, including a recreation centre, library, childcare, and public square;

 

- Replacement of the existing old, functionally obsolete and costly Etobicoke Civic Centre facility;

 

- Positioning of municipal services at a transit hub, improving access for residents, staff and visitors;

 

- Improved public realm through internationally renowned, state of the art design;

 

- Support for TransformTO by building a Net-Zero community and incorporation of district energy systems;

 

- Support for ModernTO with efficient municipal office spaces and redistribution of jobs to Etobicoke;

 

- Prudent financial plan with significant funding contributed from unlocking underutilized City-owned land in the West District.

 

In November 2017, City Council accepted the selection of the winning design for the new Etobicoke Civic Centre and directed staff to proceed with Phase Two of the Major Capital Project Approval Process ("Phase Two"). Completed Phase Two activities include stakeholder consultations, detailed building program, site investigation, schematic design, class C cost estimates and updated project budget schedule. Details respecting these activities are provided in this report.

 

If approved by Council, CreateTO, in consultation with City staff, will proceed to Phase Three of the Major Capital Project Approval Process ("Phase Three"), which includes Detail Design, Contract Documents and Tender. Staff will report back to the Board and City Council in the fourth quarter of 2021 with the results of the Phase Three work, including tendered cost estimates, proposed funding model, and final business case for the overall project with the recommended contract award.

Background Information

(November 25, 2019) Letter from the Board of Directors of CreateTO on Relocation of the Etobicoke Civic Centre - Update and Next Steps
https://www.toronto.ca/legdocs/mmis/2019/ex/bgrd/backgroundfile-140635.pdf
(November 15, 2019) Report from the Chief Executive Officer, CreateTO on the Relocation of the Etobicoke Civic Centre - Update and Next Steps
https://www.toronto.ca/legdocs/mmis/2019/ex/bgrd/backgroundfile-140636.pdf
Attachment 1 - Schematic Design/Built Form Rendering
https://www.toronto.ca/legdocs/mmis/2019/ex/bgrd/backgroundfile-140637.pdf
Attachment 2 - Westwood Theatre Lands Block Plan
https://www.toronto.ca/legdocs/mmis/2019/ex/bgrd/backgroundfile-140638.pdf

Motions

Motion to Adopt Item moved by Councillor Ana Bail„o (Carried)
Source: Toronto City Clerk at www.toronto.ca/council