Item - 2019.EX1.6

The Executive Committee recommends that:

1.  City Council approve the records retention schedule substantially as set out in Appendix A to the report (September 6, 2018) from the Chief Executive Officer, Exhibition Place and the by-law amendments set out in Appendix B to the report (September 6, 2018) from the Chief Executive Officer, Exhibition Place.

Under Section 201, City of Toronto Act, 2006, a record of the City or of its local boards, other than a copy of the original record, may only be destroyed if the retention period for the record has expired. Pursuant to the City of Toronto Act, the City has authority to establish records retention periods for its local boards, including Exhibition Place.

In 2006, 2008, and 2014, the City enacted by-laws which established a records retention schedule for Exhibition Place. When these by-laws were enacted there was an understanding that the retention schedule did not address all existing records series and that subsequent by-law amendments would capture new record series and adjust existing retention periods. This report requests approval for a fourth, routine amendment to the Board's records retention schedule as set out in Toronto Municipal Code Chapter 219, Records, Corporate (Local Boards).

These amendments revise the existing records retention schedule by adjusting the retention periods for eight categories of records.