Item - 2019.EP7.6

The Board of Governors of Exhibition Place:

1.  Authorized expenses for the following Exhibition Place staff, John Koperwas, Director of IT/Telecommunications and Records and Archives; Andrew Landrigan, Event Coordinator; Jeff Mann, Manager Production Services; Laura Purdy, Acting General Manager Sales and Event Management; and Don Boyle, Chief Executive Officer to attend the Web Summit event in November 2019 in Lisbon, Portugal at the Altice Arena at a cost not to exceed $20,000 plus HST.

This report recommends approval of accommodation and travel related expenses for five Exhibition Place staff to attend the Web Summit Conference 2019 in Lisbon, Portugal in early November to work closely with our client Collision Conference -Toronto ("Collision") with their other event Web Summit and to liaise with their technical personnel during their visit at the Altice Arena facility in Lisbon. Exhibition Place staff will be there as workers, to observe and service both move in and event days, in order to better understand the event infrastructure and operations so that we can better service the client for their next Collision event here at Exhibition Place in the summer of 2020 and 2021. Our staff will also be attending meetings with Web Summit management, event staff, and IT/Telecom service providers so that they have access to the details of service provision and will be able to recreate or adjust as necessary for the Collision Toronto event at Exhibition Place.