Item - 2019.EC5.5

The Economic and Community Development Committee:

1.  In accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control Bylaw), granted authority to amend Contract No. 47020428 for the provision of overflow preventative maintenance, repairs and inspections to vehicles and equipment of various classes, by an additional amount of $1,099,676 excluding all taxes and charges, for the remaining life of the contract to February 2022. This increases the current contract value from $1,555,479 to $2,655,155 excluding all taxes and charges (or net of HST recoveries from $1,582,855 to $2,701,885). 

The purpose of this report is to request authority to amend Contract No. 47020428 issued to Roy Foss Chevrolet Buick GMC, as a result of Request for Quotation No. 6102-16-3100 for the non-exclusive supply of all labour, materials and equipment necessary to perform overflow vehicle maintenance, repairs and inspections to various light, medium and heavy-duty vehicles (Class 1 through Class 8), on an as-and-when required basis, by an additional amount of $1,099,676 excluding all taxes and charges or $1,119,030, net of HST recoveries, over the life of the contract ending February 12, 2022.

During the term of this contract, Toronto Public Service submitted two previous amendments which were approved by staff delegated authority, totalling $343,696.40 net of all taxes. The first amendment was approved on August 20, 2018, in the amount of $79,929.86 net of all taxes and the second amendment on December 13, 2018, in the amount of $263,768.54 net of all taxes.

In accordance with the Financial Control by-law (Chapter 71), appropriate standing committee approval is required for an amendment request that exceeds $500,000.  This request for amendment is in the amount of $1,099,676 net of all taxes or $1,119,030, net of HST recoveries.  This amendment is intended to avoid overspending of the contract over its remaining life until February 12, 2022 and to ensure Toronto Paramedic Services' vehicle fleet maintenance and inspections continue to meet legislative requirements under the Ambulance Act (Ontario Provincial Land Ambulance and Emergency Response Vehicle Standard).