Item - 2019.CT3.3

Tracking Status

  • This item was considered by Board of Directors of TO Live on May 9, 2019 and was adopted with amendments. It will be considered by City Council on June 18 and 19, 2019.
  • See also EX3.22

CT3.3 - Finance and Administration Policies

Decision Type:
ACTION
Status:
Amended

Board Recommendations

The Board of Directors of TO Live recommends that:

 

1.  City Council approve TO Live Policy 310 Records Retention in Attachment 3 to the report (April 17, 2019) from the Vice President of Finance and Administration, TO Live.

Decision Advice and Other Information

The Board of Directors of TO Live:  

 

1.  Amended the name of Policy 303 Purchasing Policies and Procedures to include "TO Live Board Delegation of Authority" in its name. 

 

2.  Approved the following Policies in Attachments 1, 2, 3, 4 and 6 to the report (April 17, 2019) from the Vice President of Finance and Administration, TO Live:

 

a.  303 Purchasing Policies and Procedures;

b.  313 Procurement Policy;

c.  310 Records Retention;

d.  321 Facility Fee Reserve Fund; and

e.  219 Disclosure of Wrongdoing and Reprisal Protection Policy.

 

3.  Received Policy 315 Donations Policy in Attachment 5 to the report (April 17, 2019) from the Vice President of Finance and Administration, TO Live for information.

Origin

(April 17, 2019) Report from the Vice President of Finance and Administration, TO Live

Summary

The purpose of this report is to present the following finance and administration policies to the Board for approval: 

 

Policy 303 – Purchasing Policies and Procedures

Policy 313 – Procurement Policy

Policy 310 – Records Retention

Policy 321 – Facility Fee Reserve Fund

Policy 315 – Donations Policy

Policy 219 – Disclosure of Wrongdoing and Reprisal Protection Policy

Background Information

(April 17, 2019) Report from the Vice President of Finance and Administration, TO Live on Finance and Administration Policies
https://www.toronto.ca/legdocs/mmis/2019/ct/bgrd/backgroundfile-132298.pdf
Attachments 1 to 6 - TO Live Finance and Employment Policies
https://www.toronto.ca/legdocs/mmis/2019/ct/bgrd/backgroundfile-132297.pdf

Motions

1 - Motion to Amend Item moved by Kathleen Sharpe (Carried)

That the Board of Directors of TO Live delete the recommendations and adopt the recommendations contained in the letter (May 3, 2019) from the Policies and Priorities Committee (CT3.3a), with Recommendation 4 amended as follows:

 

1.  Amend the name of Policy 303 Purchasing Policies and Procedures to include "TO Live Board Delegation of Authority" in its name.

 

2.  Approve the following policies:

 

a.  303 Purchase Order Process;

b.  313 Procurement Policy;

c.  310 Records Retention;

d.  321 Facility Fee Reserve Fund; and

e.  219 Disclosure of Wrongdoing and Reprisal Protection Policy.

 

3.  Receive Policy 315 Donations for information.

 

4.  Recommend that City Council approve TO Live Policies 310 Records Retention. and 321 Facility Fee Reserve Fund.

3a - Finance and Administration Policies

Origin
(May 3, 2019) Letter from the Policies and Priorities Committee
Summary

The purpose of this report is to present the following finance and administration policies to the Board for approval: 

 

Policy 303 – Purchasing Policies and Procedures

Policy 313 – Procurement Policy

Policy 310 – Records Retention

Policy 321 – Facility Fee Reserve Fund

Policy 315 – Donations Policy

Policy 219 – Disclosure of Wrongdoing and Reprisal Protection Policy

Background Information
(May 3, 2019) Letter from the Policies and Priorities Committee on Finance and Administration Policies
https://www.toronto.ca/legdocs/mmis/2019/ct/bgrd/backgroundfile-132694.pdf
Source: Toronto City Clerk at www.toronto.ca/council