Item - 2019.BA9.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 24, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Quotation 3701-18-0327

Description:

For the non-exclusive supply of all labour, equipment and material necessary to perform Arboricultural Services from Date of Award to December 31, 2019, with one (1) Optional Renewal Year at various locations for the Parks, Forestry and Recreation Division.

1.  Recommended Bidder:

W.M. Weller Tree Service Limited

Awarded Line Items

Line Item 1, 2, 4, 5, 7, 10, 11, 12, 13

Contract Award Value:

$7,840,400 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$8,859,652 including HST and all applicable charges

$7,978,391 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2019.

Option Year 1 (January 1, 2020 to December 31, 2020)

$8,415,987 net of all applicable taxes and charges

$9,510,065 including HST and all applicable charges

$8,564,108 net of HST recoveries

2.  Recommended Bidder:

Ontario Line Clearing and Tree Experts Incorporated

Awarded Line Items

Line Item 1, 2, 3, 5, 6, 7, 9, 10, 13, 14, 15

Contract Award Value:

$6,344,384 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$7,169,154 including HST and all applicable charges

$6,456,045 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2019.

Option Year 1 (January 1, 2020 to December 31, 2020)

$6,860,067 net of all applicable taxes and charges

$7,751,876 including HST and all applicable charges

$6,980,804 net of HST recoveries

3.  Recommended Bidder:

Davey Tree Expert Co. of Canada Limited

Awarded Line Items

Line Item 1, 2, 5, 8, 9

Contract Award Value:

$4,882,656 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$5,517,402 including HST and all applicable charges

$4,968,591 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2019.

Option Year 1 (January 1, 2020 to December 31, 2020)

$5,294,688 net of all applicable taxes and charges

$5,982,997 including HST and all applicable charges

$5,387,874 net of HST recoveries

The total potential cost to the City including all three (3) contracts identified in this report is $40,335,814 net of HST recoveries. The total potential contract including all awards is $39,638,182 net of all applicable taxes and charges, $44,791,146 including all applicable taxes and charges.

Call Issued:  December 11, 2018                         Call Closed: January 11, 2019

Number of Addenda Issued: 3

Number of Bids:  3

Table 2: Summary of Bids Received for 3701-18-0327 including bid price

* This RFQ will be awarded by line item. The Summary of Bids Pricing in Table 2 is the Total of all line items from Appendix "C" - Part A and will differ from the actual values on the contract due to each line being awarded to the lowest Bidder meeting specifications and the number of crews required.