Item - 2019.BA7.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the following contract in accordance with the Contract Details set out in the report (January 10, 2019) from the Chief Purchasing Officer:

Call Number:

Request For Quotation Number 3903-18-5060

Description: 

The non-exclusive supply of materials, labour, supplies, equipment, delivery, installation, and warranty of Minor Roof Repairs and Roof Maintenance Service as and when required at various City of Toronto's Facilities Management and Solid Waste Management Division for a period of two (2) years from the date of award with the option to renew the Contract for three (3) additional separate one (1) year periods, all in accordance with the terms, conditions, and specifications contained in this Request For Quotation and any applicable City policy. The enclosed Prices "A", "A1" and "B", "B1". Should the option(s) be exercised then the General Manager of Facilities Management will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidder:

1-Applewood Roofing and Sheet Metal Ltd. Facilities Management, (Schedule A, A1)

2-Triumph Roofing & Sheet Metal Inc. Solid Waste Management Division, (Schedule B, B1)

Contract Award Value:

Applewood Roofing and Sheet Metal Ltd. (Schedule A, A1)

$ 3,051,056 net of all applicable taxes and charges

$ 3,447,693 including all applicable taxes and charges

$ 3,104,755 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2020 (two years term).

Option Year 1 (January 1, 2021 to December 31, 2021)

$ 1,571,294 net of all applicable taxes and charges

$ 1,775,562 including all applicable taxes and charges

$ 1,598,949 net of HST recoveries

Option Year 2 (January 1, 2022 to December 31, 2022)

$ 1,618,433 net of all applicable taxes and charges

$ 1,828,829 including all applicable taxes and charges

$ 1,646,917 net of HST recoveries

Option Year 3 (January 1, 2023 to December 31, 2023)

$ 1,666,986 net of all applicable taxes and charges

$ 1,883,694 including all applicable taxes and charges

$ 1,696,325 net of HST recoveries

The total potential award to Applewood Roofing and Sheet Metal Ltd. including all option years for contract award is $8,046,945 net of HST recoveries, $8,935,778 including all applicable taxes and charges and $7,907,768 net of all taxes and charges.

Triumph Roofing & Sheet Metal Inc. (Schedule B, B1)

$ 3,643,970 net of all applicable taxes and charges

$ 4,117,686 including all applicable taxes and charges

$ 3,708,104 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2020 (two years term)

Option Year 1 (January 1, 2021 to December 31, 2021)

$ 1,876,645 net of all applicable taxes and charges

$ 2,120,608 including all applicable taxes and charges

$ 1,909,673 net of HST recoveries

Option Year 2 (January 1, 2022 to December 31, 2022)

$ 1,932,944 net of all applicable taxes and charges

$ 2,184,227 including all applicable taxes and charges

$ 1,966,964 net of HST recoveries

Option Year 3 (January 1, 2023 to December 31, 2023)

$ 1,990,932 net of all applicable taxes and charges

$ 2,249,753 including all applicable taxes and charges

$ 2,025,973 net of HST recoveries

The total potential award to Triumph Roofing & Sheet Metal Inc. including all option years for contract award is $9,610,714 net of HST recoveries, $10,672,274 including all applicable taxes and charges and $9,444,491 net of all taxes and charges.

The total potential award identified in this report for including all option years for two awards is $17,352,259 net of all applicable taxes and charges; $19,608,052 including all applicable taxes and charges. The total potential cost to the City including all option years is $17,657,659 net of HST recoveries.

Contracts are expected to start on the date of award and end on December 31, 2020, with the option to renew the Contract for three (3) additional and separate one (1) year periods.

The above cost calculations for the Option Period reflects an estimated annual 3 percent increase as per the Consumer Price Index.

Call Issued:  September 14, 2018                                    Call Closed: October 16, 2018

Number of Addenda Issued: Two (2)

Number of Bids:  Five (5)

Table 2: Summary of Bids Received for Request For Quotation No. 3903-18-5060, including Bid price

*Bid prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.