Item - 2019.BA7.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the following contract in accordance with the Contract Details set out in the report (January 10, 2019) from the Chief Purchasing Officer:

Call Number:

Request For Quotation No. 0104-18-0037

Description:

For the non-exclusive supply and delivery of Rainwear for the City of Toronto's Purchasing and Materials Management (Stores) locations for a period of one (1) year from date of award with the option to renew the Contract for four (4) additional one (1) year periods.

Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

The contract award value includes a 25 percent miscellaneous line item addition as permitted by the terms and conditions of the Request For Quotation, on top of the recommended Bidder's bid value listed in the call summary, Table 2.

Recommended Bidder(s):

Supply Line

Contract Award Value:

$239,790 net of all applicable taxes and charges (Inc. 25 percent misc.)

$270,962 including HST and all applicable charges

$244,010 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2019.

Option Year 1: January 1, 2020 to December 31, 2020           

$246,983 net of all applicable taxes and charges (Inc. 25 percent misc.)

$279,091 including all applicable taxes and charges

$251,330 net of HST recoveries

Option Year 2: January 1, 2021 to December 31, 2021           

$254,393 net of all applicable taxes and charges (Inc. 25 percent misc.)

$287,464 including all applicable taxes and charges

$258,870 net of HST recoveries

Option Year 3: January 1, 2022 to December 31, 2022           

$262,025 net of all applicable taxes and charges (Inc. 25 percent misc.)

$296,088 including all applicable taxes and charges

$266,636 net of HST recoveries

Option Year 4: January 1, 2023 to December 31, 2023           

$269,885 net of all applicable taxes and charges (Inc. 25 percent misc.)

$304,970 including all applicable taxes and charges

$274,635 net of HST recoveries

The total potential contract award including all option years is $1,295,482 net of HST recoveries, $1,438,576 including all applicable taxes and charges and $1,273,076 net of all applicable taxes and charges.

The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.

The contract award value for each term includes a 25 percent miscellaneous line item addition to the bid price as permitted under the terms and conditions of the Request For Quotation.

Call Issued: April 24, 2018                       Call Closed: June 4, 2018

Number of Addenda Issued: Four (4)

Number of Bids: Three (3)

Table 2: Summary of Bids Received for Request For Quotation No. 0104-18-0037

* Evaluated Bid Price includes an early payment discount offered by the Bidder.

NOTE: Bid prices in Table 1 do not reflect a 25 percent miscellaneous line item in the Evaluated Bid Price.