Item - 2019.BA60.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 19, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Qualification 0302-18-0399

Description:

For the non-exclusive supply, delivery and warranty of Mattresses for various City of Toronto's Shelters, Support and Housing Administration Division for the period of one year from the date of award for a period of one (1) year, with the option to renew for four (4) additional separate one (1) year periods.

Should the option(s) be exercised, then the General Manager of Shelter, Support and Housing Administration will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidder:

Slumber Sleep Product of Canada Ltd.

Contract Award Value:

$290,885 net of all applicable taxes and charges

$328,700 including HST and all applicable charges

$296,005 net of HST recoveries

The contract is expected to start on date of award and end on December 31, 2020

Option Year 1: January 1, 2021 to December 31, 2021

$299,612 net of all applicable taxes and charges

$338,562 including HST and all applicable charges

$304,885 net of HST recoveries

Option Year 2: January 1, 2022 to December 31, 2022

$308,600 net of all applicable taxes and charges

$348,718 including HST and all applicable charges

$314,031 net of HST recoveries

Option Year 3: January 1, 2023 to December 31, 2023

$317,858 net of all applicable taxes and charges

$359,180 including HST and all applicable charges

$323,452 net of HST recoveries

Option Year 4: January 1, 2024 to December 31, 2024

$327,394 net of all applicable taxes and charges

$369,955 including HST and all applicable charges

$333,156 net of HST recoveries

The total potential Contract Award identified in this report including all option years is $1,544,348 net of all taxes, and $1,745,113 including all applicable taxes and charges.  The total potential cost to the City, including all option years is $1,571,529, net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated annual 3 percent increase in the Consumer Price Index.

Call Issued:  November 9, 2018               Call Closed:  December 11, 2018

Number of Addenda Issued: Three (3)

Number of Bids:  Six (6)

Table 1 - Summary of Bids Received for Request for Quotation 0302-18-0399 including bid price.

* Bidder was found non-compliant with mandatory requirements.