Item - 2019.BA60.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 12, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Proposal 9101-19-0198

Description:

For the provision of security guard services for various respite, refugee, and shelter locations across the City of Toronto for a period of three (3) years from date of award to January 12, 2023 with the option to renew the Contract for one (1) additional one (1) year period at the sole discretion of the City and subject to budget approval(s).  

Should the option year be exercised, the Director of Corporate Security or designate, will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions.

Recommended Proponent:

A.S.P Incorporated.

Contract Award Value:

$14,179,377 net of all applicable taxes and charges

$16,022,696 including HST and all applicable charges

$14,428,934 net of HST recoveries

Contract is expected to start on January 13, 2020 and end on January 12, 2023.

Option Year 1 (January 13, 2023 - January 12, 2024)

$4,726,459 net of all applicable taxes and charges

$5,340,899 including HST and all applicable charges

$4,809,645 net of HST recoveries 

The total potential cost to the City including all Option Years is $19,238,579 net of HST recoveries.  The total potential contract award including all option years is $21,363,595 including all applicable taxes and charges and $18,905,836 net of all applicable taxes and charges

The Option Year one (1) prices will be the same as the original Term of the Contract.

Call Issued:  June 5, 2019             Call Closed:  July 24, 2019

Number of Addenda Issued: Six (6)

Number of Bids:  Four (4)

Table 2 - Summary of Bids Received for Request for Proposal 9101-19-0198

* Proponent did not meet the Stage 2 - Technical Proposal Evaluation threshold of 75 percent or 56.5 points required to proceed to Stage 3 - Cost Evaluation.

Range of Scores: 37.4 - 57.0