Item - 2019.BA60.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 19, 2019) from the Chief Purchasing Officer:

Call Number:

Doc Number 2020584183

Description:

For Request For Quotation 0510-19-0274 the non-exclusive supply and delivery of Cervical Collars to various Purchasing and Materials Management (Stores) locations from the date of award to January 31, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).  

Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract.

Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions.

Recommended Bidder:

Equipment Medical Rive-Nord (EMRN)

Contract Award Value:

$155,663 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$175,990 including HST and all applicable charges

$158,402 net of HST recoveries

Contract is expected to start on February 1st, 2020, and end on January 31, 2021.

Option Year 1: (February 1st, 2021 to January 31st, 2022)

$160,332 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$181,176 including HST and all applicable charges

$163,154 net of HST recoveries

Option Year 2: (February 1st, 2022 to January 31st, 2023)

$165,142 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$186,611 including HST and all applicable charges

$168,049 net of HST recoveries

Option Year 3: (February 1st, 2023 to January 31st, 2024)

$170,097 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$192,209 including HST and all applicable charges

$173,090 net of HST recoveries

Option Year 4: (February 1st, 2024 to January 31st, 2025)

$175,200 net of all applicable taxes and charges

$197,976 including HST and all applicable charges

$178,283 net of HST recoveries

The total potential contract award including all option years is $840,979 net of HST recoveries, $933,962 including all applicable taxes and charges and $826,433 net of all applicable taxes and charges.

The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.

Call Issued: October 16th, 2019             Call Closed: November 12th, 2019

Number of Addenda Issued: None

Number of Bids: 3

Table 2 - Summary of Bids Received (net of all taxes and charges)