Item - 2019.BA59.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body, in accordance with the Contract Details set out in the report (December 12, 2019) from the Chief Purchasing Officer:

Call Number:

MGCS VOR #OSS-00415819

Description:

For the ongoing supply of Wireless Cellular and Paging Devices and Services to succeed expiring City awarded service agreements, supporting the operations of approximately 19,000 devices. Term of the Agreements are initially January 1, 2020 to January 31, 2022 based on Provincial commitment for the first of two (2), two (2) year extensions. If the contract is extended for the additional two (2) years (at the discretion of the Ministry of Government and Consumer Services), the City would continue to utilize services through to January 1, 2024. Use of the services is dependent on operational necessity and budget availability for the Divisions utilizing the services.

The Vendor of Record (VOR) Arrangement #OSS-00415819 for Paging and Mobile Devices and Services has been created between the Ministry of Government and Consumer Services, and multiple wireless carriers for the provisioning devices, cellular airtime and related services to support the requirements for all ministries and approved agencies of the Government of Ontario. The VOR arrangement is based on a tiered ranking of approved vendors, with awarded contracts to each to maintain pre-existing and alternate services.

Recommended Proponents:

Rogers Communications Canada,

PageNet Network of Canada,

Telus Communications Company and

Bell Mobility Inc.

A fifth vendor, TBayTel Communications was also awarded VOR status under this call, however the service area is not relevant to the City of Toronto requirements and no award is required.

Contract Award Value:

Rogers Communications Canada

$5,894,079 net of all applicable taxes and charges

$6,660,309 including HST and all applicable charges

$5,997,815 net of HST recoveries

Contracts are expected to start on January 1, 2020 and end on Jan 31, 2022.

Option Year (February 1, 2022 to January 31, 2024)

$10,397,695 net of all applicable taxes and charges

$11,749,396 including HST and all applicable charges

$10,580,694 net of HST recoveries

The total potential contract award identified in this report including all option years is $16,291,774 net of all applicable taxes and charges, $18,409,705 including all applicable taxes and charges.  The total potential cost to the City including all option years is $16,578,509 of HST recoveries.

Contract Award Value:

Telus Communications Company and

$10,637,376 net of all applicable taxes and charges

$12,020,235 including HST and all applicable charges

$10,824,594 net of HST recoveries

Contracts are expected to start on January 1, 2020 and end on Jan 31, 2022.

Option Year (February 1, 2022 to January 31, 2024)

$4,603,308 net of all applicable taxes and charges

$5,201,738 including HST and all applicable charges

$4,684,326 net of HST recoveries

The total potential contract award identified in this report including all option years is $15,240,684 net of all applicable taxes and charges, $17,221,973 including all applicable taxes and charges.  The total potential cost to the City including all option years is $15,508,920 of HST recoveries.

Contract Award Value:

Bell Mobility Inc

$1,296,900 net of all applicable taxes and charges

$1,465,497 including HST and all applicable charges

$1,319,725 net of HST recoveries

Contracts are expected to start on January 1, 2020 and end on Jan 31, 2022.

Option Year (February 1, 2022 to January 31, 2024)

$1,296,900 net of all applicable taxes and charges

$1,465,497 including HST and all applicable charges

$1,319,725 net of HST recoveries

The total potential contract award identified in this report including all option years is $2,593,800 net of all applicable taxes and charges, $2,930,994 including all applicable taxes and charges.  The total potential cost to the City including all option years is $2,639,451 of HST recoveries.

Contract Award Value:

PageNet Network of Canada,

$686,400 net of all applicable taxes and charges

$775,632 including HST and all applicable charges

$698,481 net of HST recoveries

Contracts are expected to start on January 1, 2020 and end on Jan 31, 2022.

Option Year (February 1, 2022 to January 31, 2024)

$686,400 net of all applicable taxes and charges

$775,632 including HST and all applicable charges

$698,481 net of HST recoveries

The total potential contract award identified in this report including all option years is $1,372,800 net of all applicable taxes and charges, $1,551,264 including all applicable taxes and charges.  The total potential cost to the City including all option years is $1,396,961 of HST recoveries.

The combined total potential contract awards identified in this report, including all option years, for four (4) contracts is $40,113,936 including all applicable taxes and charges and $35,499,058 net of all applicable taxes and charges.  The total potential cost to the City including all option years for four (4) contracts is $36,123,841 net of HST recoveries.

Call Issued:  October 11, 2013                 Call Closed:  November 27, 2013

Number of Addenda Issued: Not applicable

Number of Bids:  Five (5)

Table 2: Summary of Proposals Received for VOR#OSS-00415819