Item - 2019.BA58.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 3, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Proposal Number DOC 2004629990

Description:

Request For Proposal Number 9119-19-7231, for Professional Services to Perform regulatory and Compliance Audits for Vehicle-for-Hire and Short-Term Rentals in the City of Toronto for a period of one (1) year commencing from the date of award to December 31, 2020 with the option to renew the Contract for three (3) additional separate one (1) year periods.

Should the option to renew the contract be exercised then the Executive Director, Municipal Licensing and Standards will request the Chief Purchasing Officer to process the renewal under the same terms and conditions.

Recommended Proponent:

KPMG LLP

Contract Award Value:

$180,000 net of all applicable taxes and charges

$203,400 including HST and all applicable charges

$183,168 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2020.

Option Year 1 - January 1, 2021 to December 31, 2021

$247,200 net of all applicable taxes and charges

$279,336 including HST and all applicable charges

$251,551 net of HST recoveries

Option Year 2 - January 1, 2022 to December 31, 2022

$429,665 net of all applicable taxes and charges

$485,521 including HST and all applicable charges

$437,227 net of HST recoveries

Option Year 3 - January 1, 2023 to December 31, 2023

$442,554 net of all applicable taxes and charges

$500,087 including HST and all applicable charges

$450,343 net of HST recoveries

The total potential contract award including all option years is $1,299,419 net of all applicable taxes and charges, and $1,468,343 including all applicable taxes and charges. The total potential cost to the City including all option years is

$1,322,289 net of HST recoveries.

The above cost calculations for the option years reflect an estimated annual 3 percent increase in the Consumer Price Index (CPI).

Call Issued: October 11, 2019                 Call Closed: October 31, 2019

Number of Addenda Issued: Three (3)

Number of Bids: Two (2)            

Table 2: Summary of Proposals Received for Request For Proposal Number DOC2004629990

*Proponent did not meet the minimum technical threshold score of 75 percent (60/80 points)