Item - 2019.BA58.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 5, 2019) from the Chief Purchasing Officer:

Call Number:

Doc Number 1949697943

Description:

For the non-exclusive supply of all labour, materials, equipment and facilities necessary to perform Maintenance Inspections and service, Periodic Mandatory Commercial Vehicle Inspection (P.M.C.V.I.), repairs identified as a result of these inspections, general repairs, running repairs and emergency road service on Class 8 Trucks for the City of Toronto’s Fleet Services Division on an as and when required basis for a period of the date of Award for one (1) year, with the option to renew the Contract for four (4) additional separate one (1) year periods.

Recommended Bidder:

Parente Garage Ltd.

Contract Award Value:

$ 1,016,193 net of all applicable taxes and charges (including 25 percent contingency)

$ 1,148,298 including HST and all applicable charges

$ 1,034,078 net of HST recoveries

Contract is expected to start on February 1, 2020 and end on January 31, 2021

Option Year 1 (February 1, 2021 to January 31, 2022)

$1,046,679 net of all applicable taxes and charges (including 25 percent contingency)

$1,182,747 including all applicable taxes and charges

$1,065,101 net of HST recoveries

Option Year 2 (February 1, 2022 to January 31, 2023)

$1,078,079 net of all applicable taxes and charges (including 25 percent contingency)

$1,218,229 including all applicable taxes and charges

$1,097,053 net of HST recoveries

Option Year 3 (February 1, 2023 to January 31, 2024)

$1,110,421 net of all applicable taxes and charges (including 25 percent contingency)

$1,254,776 including all applicable taxes and charges

$1,129,964 net of HST recoveries

Option Year 4 (February 1, 2024 to January 31, 2025)

$1,143,733 net of all applicable taxes and charges (including 25 percent contingency)

$1,292,418 including all applicable taxes and charges

$1,163,863 net of HST recoveries

The total potential contract award including all option years is $5,490,059 net of HST recoveries, $6,096,469 including all applicable taxes and charges and $5,395,105 net of all applicable taxes and charges.

The above cost calculations reflect a 25 percent contingency cost for unforeseen factors and 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period and not reflected in the evaluated bid price noted in Table 2.

Call Issued: September 24, 2019                         Call Closed: November 13, 2019

Number of Addenda Issued: 4

Number of Bids: 4

Table 2: Summary of Bids Received (net of all taxes and charges)