Item - 2019.BA56.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 5, 2019) from the Chief Purchasing Officer:

Call Number:

Ariba Doc No. 1995846175

Tender Call No. 258-2019

Contract No. 19TW-DC-315OCS and 19TW-DC-319OCS

Description:

On Demand Water Service Replacement in Various Districts "Toronto East York and Scarborough" and "Etobicoke York and North York" with the option to renew for two (2) additional and separate one year periods.

Recommended Bidder:

OJCR Construction Ltd. (19TW-DC-315OCS - Part A - Toronto East York and Scarborough)

OJCR Construction Ltd. (19TW-DC-319OCS - Part B - North York and Etobicoke York)

Contract Award Value:

OJCR Construction Ltd. (Contract 19TW-DC-315OCS - Toronto East York and Scarborough)

$1,986,550 net of all applicable taxes and charges

$2,244,802 including all applicable taxes and charges  

$2,021,513 net of HST recoveries

The contract is expected to start on January 1, 2020 and end on December 31, 2020.

Option Period 1 - January 1, 2021 to December 31, 2021

$2,046,147 net of all applicable taxes and charges

$2,312,146 including all applicable taxes and charges

$2,082,159 net of HST recoveries

Option Period 2 – January 1, 2022 to December 31, 2022

$2,107,531 net of all applicable taxes and charges

$2,381,510 including all applicable taxes and charges

$2,144,623 net of HST recoveries

The total potential cost for contract 19TW-DC-315OCS including the option years is $6,248,295 net of HST recoveries, $6,140,227 net of all taxes and charges and $6,938,457 including all applicable taxes and charges.

OJCR Construction Ltd. (Contract 19TW-DC-319OCS - North York and Etobicoke York)

$   865,125 net of all applicable taxes and charges

$   977,591 including all applicable taxes and charges  

$   880,351 net of HST recoveries

The contract is expected to start on January 1, 2020 and end on December 31, 2020.

Option Period 1 – January 1, 2021 to December 31, 2021

$   891,079 net of all applicable taxes and charges

$1,006,919 including all applicable taxes and charges

$   906,762 net of HST recoveries

Option Period 2 – January 1, 2022 to December 31, 2022

$   917,811 net of all applicable taxes and charges

$1,037,127 including all applicable taxes and charges

$   933,965 net of HST recoveries

The total potential cost for contract 19TW-DC-319OCS including the option years is $2,721,078 net of HST recoveries, $2,674,015 net of all taxes and charges and $3,021,637 including all applicable taxes and charges.

The total potential cost to the City including the option years for both contracts is $8,969,373 net of HST recoveries.  The total potential contract award is $9,960,094 including all applicable taxes and charges, $8,814,242 net of all applicable taxes and charges. 

The above cost calculations for the Option Year(s) reflects an estimated 3 percent increase in the Consumer Price Index – All Items.

Call Issued:  September 27, 2019                                    Call Closed: October 15, 2019

Number of Addenda Issued: One (1)  

Number of Bids: Five (5)

Table 2 - Summary of Bids Received for Tender Call 258-2019 (Ariba Event No. 1995846175 Part A) including bid price:

Table 3 - Summary of Bids Received for Tender No. 258-2019 (Ariba Event No. 1995846175 Part B) including bid price: