Item - 2019.BA53.2

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 23, 2019) from the Chief Purchasing Officer.
 

Call Number:

Request for Quotation Number 3926-19-5072

Description:
For the non-exclusive supply of all labour, equipment and materials necessary to provide cleaning, disinfection, de-chlorination, disposal, flushing and all related services for the watermains, reservoirs, elevated tanks, valves, pumps, appurtenances and all applicable hydraulic structures for the City of Toronto's Toronto Water Division.

Initial award shall be for a period of one (1) year from date of award to October 30, 2020 with the option to renew the contract for four (4) optional years.

Recommended Bidder:
Tarpon Contracting

Contract Award Value:
Initial Award Value from Award date to October 30, 2020
$173,375 net of all applicable taxes and charges

$195,914 including all applicable taxes and charges

$176,426 net of HST recoveries

The contract is expected to start on date of award and end on October 30, 2020 for a period of one year.

Option Year 1: October 31, 2020 to October 30, 2021

$178,576 net of all applicable taxes and charges

$201,791 including all applicable taxes and charges

$181,719 net of HST recoveries

Option Year 2: October 31, 2021 to October 30, 2022

$183,934 net of all applicable taxes and charges

$207,845 including all applicable taxes and charges

$187,171 net of HST recoveries

Option Year 3: October 31, 2022 to October 30, 2023

$189,452 net of all applicable taxes and charges

$214,080 including all applicable taxes and charges

$192,786 net of HST recoveries

Option Year 4: October 31, 2023 to October 30, 2024

$195,135 net of all applicable taxes and charges

$220,503 including all applicable taxes and charges

$198,569 net of HST recoveries

 
The total potential contract award identified in this report, including all option years, is $920,472 net of all applicable taxes and charges, $1,040,133 including all applicable taxes and charges. The total potential cost to the City, including the option years is $936,672 net of HST recoveries.

 
The above cost calculations for the Option Years reflect an estimated 3% increase as per the Consumer Price Index.

Call Issued:  August 28, 2019                                                Call Closed: September 30, 2019

Number of Addenda Issued: Two (2)

Number of Bids: Two (2)

Table 2: Summary of Bids Received for Request for Quotation 3926-19-5072, including bid price

*Bidder found non-compliant with mandatory requirements