Item - 2019.BA53.1

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 31, 2019) from the Chief Purchasing Officer.

Call Number:

Request for Quotation Number 6033-19-0187

Description:

For the non-exclusive provision of mechanical litter removal in the City from sidewalks, gutters, sodded/hard surfaced boulevards, laneways, tree planters, around the perimeter of bus shelters, litter receptacles and other street fixtures and other areas as instructed by the Contract Administrator of Solid Waste Management Services Division for the area defined as Area 1 - downtown core.

Recommended Bidder: Municipal Maintenance Inc.

Contract Award Value:

$9,061,221 net of all applicable taxes and charges

$10,239,179 including all applicable taxes and charges

$9,220,698 net of HST recoveries

Contract is expected to start from January 1, 2020 and end on December 31, 2024.

The above cost calculations reflect an estimated annual 3 percent increase in the Consumer Price Index (CPI) not reflected in the evaluated bid price noted in Table 2.

Call Issued:  April 5, 2019           Call Closed:  May 10, 2019

Number of Addenda Issued: None

Number of Bids:  One (1)

Table 2: Summary of Bids Received for Request for Quotation Number 6033-19-0187 including bid price

Request for Quotation prices were corrected for mathematical errors.  Purchasing and Materials Management has verified that the mathematical errors were corrected.