Item - 2019.BA52.5

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 24, 2019) from the Chief Purchasing Officer.

Call Number:

Request for Quotation Doc 1912232124

Description:

For the supply of single axle, tandem and tri-axle dump trucks with operators for the City of Toronto's Transportation Division, Area 1 (both the Scarborough and Toronto and East York areas) and Area 2 (both the Etobicoke York and North York areas) on an as required basis during the 2019-2020 and 2020-2021 Fall, Winter and Summer Seasons (for the period November 1, 2019 to October 31, 2020 and November 1, 2020 to October 31, 2021) with the option to renew the contract for one (1) additional separate season of 2021-2022.  

The Request for Quotation contains two (2) Price Forms, Table A (Area 1) and Table B (Area 2) and is being awarded to the lowest bidder meeting specifications per table.

Should the option year be exercised, the General Manager of Transportation will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidder:

Rafat General Contractor Inc. (Table A and B)

Contract Award Value:

$10,318,720 net of all applicable taxes and charges (incl. $148,000 for 2 year contingency and standby payment)

$11,660,154 including HST and all applicable charges

$10,500,330 net of HST recoveries

Contracts are expected to start on November 1, 2019 and end on October 31, 2021.

Option Year 1:  November 1, 2021 - October 31, 2022

$5,311,921 net of all applicable taxes and charges

$6,002,471 including HST and all applicable charges

$5,405,411 net of HST recoveries

The total potential award identified in this report including the option year for Area 1 and Area 2 combined is $15,630,641 net of all applicable taxes and charges, $17,662,625 including all applicable taxes and charges. The total potential cost to the City including all option years is $15,905,741 net of HST recoveries.

The above cost calculations for the option year reflect an estimated 3 percent increase in the Consumer Price Index.

Call Issued:  August 15, 2019                 Call Closed:  September 16, 2019

Number of Addenda Issued: Zero (0)

Number of Bids: One (1)

Table 2 - Summary Bids Received for Request for Quotation Doc 1912232124

*This amount includes the contingency and standby payment amount for 2 years